Senior Executive Assistant - Ohio

Career Category

Administrative

Join Amgen's Mission of Serving Patients

At Amgen, if you feel like you're part of something bigger, it's because you are. Our shared mission-to serve patients living with serious illnesses-drives all that we do.

Since 1980, we've helped pioneer the world of biotech in our fight against the world's toughest diseases. With our focus on four therapeutic areas
-Oncology, Inflammation, General Medicine, and Rare Disease- we reach millions of patients each year. Amgen is advancing a broad and deep pipeline of medicines to treat cancer, heart disease, inflammatory conditions, rare diseases, and obesity and obesity-related conditions. As a member of the Amgen team, you'll help make a lasting impact on the lives of patients as we research, manufacture, and deliver innovative medicines to help people live longer, fuller happier lives.

Our award-winning culture is collaborative, innovative, and science based. If you have a passion for challenges and the opportunities that lay within them, you'll thrive as part of the Amgen team. Join us and transform the lives of patients while transforming your career.

• Proactively handle the executive's calendar with a focus on efficient time utilization and time conflict management, ensuring that VP is appropriately represented at all forums
• Act as a liaison between groups under the responsibility of the executive and across Amgen
• Prepare the VP with pre-read and briefing documents in advance of daily meetings
• Organize arrangements for and execute key tasks to efficiently lead a variety of global business meetings utilizing Web Ex, Microsoft Teams and Telepresence technologies
• Schedule, coordinate and supervise events reflected on VP's engagement plan, including All Staff meetings and special events
• Coordinate domestic and international travel arrangements amidst dynamic business requirements and prepare and process expense reports
• Review, prioritize and flag high priority communications (emails and documentation)
• Coordinate more sophisticated services (i.e., large complex meeting logistics, confidentiality agreements, scientific and medical conference logistics, corporate event planning bi-monthly, quarterly or annually)
• Direct calendar management for the executive including coordination with senior staff such as the HR Site Head, Corporate Affairs Lead and Chief of Staff
• Managing invoice/POs through SAP system
• Connect with Executives (draft, format and distribute communications)
• Arrange domestic and international travel arrangements to include timely preparation and processing of expense reports
• Continuously improve the administrative services including proposed process improvement

We are all different, yet we all use our unique contributions to serve patients. The executive administrative professional we seek is a dynamic individual with these qualifications.

• Associate degree and 4 years of senior administrative experience OR
• High school diploma/GED and 6 years of senior administrative experience

• 4+ years of Administrative Assistant experience supporting large teams at different levels and in different geographic locations including remote workers
• Experience handling multiple calendars including coordination across multiple time zones
• Ability to collaborate closely with cross-functional team members and effectively connect with internal and external business partners
• Excellent written, verbal, and presentation skills in communicating key business and operational information including speaking in front of medium to large groups
• Outstanding organizational, time management, project management and communication…