Executive Assistant - Hybrid-Remote

Job Details Level: Experienced

Job Location:

Valley Village - Valley Village, CA 91607

Salary Range: $27.00 - $34.00 Hourly Hybrid-Remote Executive Assistant Monday through Friday (8:00am - 4:30pm)
Pay Range from $27.00 - $34.00 per hour

We are looking for an Executive Assistant who will provide support to the Chief Executive Officer as well as collaborate with the the Management, Clinical, Scheduling, and Marketing Teams to facilitate the administration of ABA.

This will be a hybrid role, with both virtual at-home and in-person work. The office location relevant to this position is located in Valley Village, CA.

“Supervisors are friendly and ready to help. A lot of opportunities for growth. Trainings and feedback is always positive”

“Out of all the ABA companies I’ve worked for, this has to be one of the best ones. I enjoyed how supportive all of the clinicians and HR team is. They really do show you how much they appreciate you and the work you do. Working as a Behavioral Therapist can be a very challenging job and everyone in this company fully understands that.

Therefore, it’s so important to have such a supportive team who has your back and this company definitely has that. Also they have competitive pay, great benefits (if you do full time), and bonuses! Is a very flexible job if you have a busy schedule such as being a parent and/or student as they can accommodate for your schedule.”

• Support the Chief Executive Officer in day-to-day duties and responsibilities
• Manage CEO’s schedule, keeping meticulous records and accurate calendar of meetings, calls, personal appointments, etc.
• Manage the Chief Executive Officer’s email
• Organize, prioritize, and summarize all incoming requests and communications to the CEO
• Provide administrative support to ensure efficient operation of the Valley Village and Hawthorne offices, as well as others that the Company may open in the future
• Organize and file clinical notes and other documents
• Support the CEO as a personal assistant, as needed
• Maintain a professional demeanor, with the ability to interact with all levels, including strong “type A” personalities
• Collaborate closely with the CEO’s business associates on various tasks and projects
• Prioritize requests from the CEO and manage multiple scheduling demands promptly
• Lead the company's marketing efforts and event organization, with direction from the leadership team
• Manage all N&N's social media profiles, and develop and execute marketing strategies that enhance our brand presence
• Manage the purchase and/or creation of business and company gifts, favors, etc.
• Assist with the creation of graphic internal memos for holidays, office closures, company communications, client communications, as well as training presentations, etc.
• Manage/oversee other special projects/events, as needed

• 3+ years as an Executive Assistant or in a similar administrative role
• Strong interpersonal and communication skills, time management skills, and ability to work within tight deadlines
• Outstanding verbal and written communication, including well-presented written materials and editing/proofreading ability
• Accountability and ownership of work
• Highly resourceful, reliable, meticulous, and ability to thrive in a fast-paced business environment
• Sound judgment, capable of analyzing situations and recommending solutions and alternatives
• Natural ability to take initiative without waiting to be prompted
• Ability to precisely follow directions
• High personal drive toward accuracy, attention to detail, and timely follow-up of outstanding items
• Ability to work both autonomously and under instruction
• Ability to manage sensitive situations with tact and professionalism, and…