Executive Administrative Associate, UC Online

Current UC employees must apply internally via Success Factors

Next Lives at the University of Cincinnati

Founded in 1819, the University of Cincinnati ranks among the nation's best urban public research universities. Home to more than 53,600 students, 12,000 faculty and staff, and over 360,000 living alumni, UC, a Carnegie 1 institution, combines research prowess with a physical setting The New York Times has called "the most ambitious campus design program in the country." UC's momentum has never been stronger as the anchor of the Cincinnati Innovation District, the oldest cooperative education (co-op) program in the country with students earning $94 million annually through paid experiences, an academic health system, and as a member of the Big 12 Conference.

The university contributes $10.6 billion in economic impact to the city and $22.7 billion to the state of Ohio. At UC, next is all of us. Learn more .

UC is a mission-driven organization where we are committed to student success and positively transforming the community through scholarship and service. We thrive on innovation, making an impact, and fostering an environment where staff and faculty are key contributors to UC's success.

The Executive Administrative Associate provides high-level administrative support for the Vice Provost, performs complex duties requiring confidentiality and the ability to work independently with sound judgment, discretion, and a sense of urgency. The position will be in-person four days per week, but following onboarding and training, some work location flexibility is possible. Professional development is a core value, and this role provides a pathway for growth in team leadership, along with opportunities to collaborate cross-functionally with senior stakeholders.

• Provide comprehensive executive support that enables the Vice Provost to focus on strategic, organizational, and institutional priorities by independently managing administrative demands, coordinating priorities, and anticipating operational needs.
• Serve as a strategic administrative partner to the Vice Provost, anticipating needs, identifying competing priorities, and independently addressing matters within delegated authority.
• Independently manage a complex executive calendar, exercising discretion and sound judgment in prioritizing meeting requests, resolving scheduling conflicts, coordinating with senior university leadership and external stakeholders, and protecting time for strategic priorities and meeting preparation.
• Manage the executive's workflow by tracking priorities, commitments, deadlines, decisions, and follow-up items and proactively ensuring timely completion.
• Coordinate executive meetings, leadership meetings, retreats, and special events, including scheduling, agendas, materials, logistics, meeting notes, action items, and follow-up.
• Manage and coordinate executive-level projects and strategic initiatives from planning through completion, including developing work plans, establishing timelines and milestones, coordinating stakeholders, monitoring deliverables, and maintaining project documentation.
• Maintain tracking systems for executive priorities, projects, commitments, decisions, action items, and deadlines; proactively follow up with responsible parties and identify risks, delays, or issues requiring executive attention.
• Coordinate cross-functional initiatives involving multiple university offices and stakeholders; facilitate communication, identify dependencies, prepare status reports and briefing materials, and support timely execution of executive priorities.
• Draft, edit, research, and coordinate executive-level correspondence, communications, reports, presentations, briefing materials, and other documents, ensuring accuracy, appropriate tone, and confidentiality.

• Screen and evaluate incoming and outgoing correspondence and inquiries, preparing responses as appropriate and determining matters requiring escalation to the Vice Provost.
• Analyze, synthesize, and interpret information and data to support executive decision-making, planning, reporting, and special initiatives.
• Serve as a primary liaison and resource for university leaders, administrators, faculty, staff, and external constituents, responding to inquiries, facilitating communication, and determining matters requiring executive attention.
• Manage the day-to-day operations of the office, serving as the primary liaison with Facilities…