Sr. Administrative Assistant - Chief AI Office - Remote

Improve the lives of others while Caring. Connecting. Growing together.

Job Description
- Sr. Administrative Assistant
- Chief AI Office
- Remote (2380764)

Optum Tech is a global leader in health care innovation. Our teams develop cutting-edge solutions that help people live healthier lives and help make the health system work better for everyone. From advanced data analytics and AI to cybersecurity, we use innovative approaches to solve some of health care’s most complex challenges. Your contributions here have the potential to change lives.

Ready to build the next breakthrough? Join us to start Caring. Connecting. Growing together.

The Chief AI Office within Optum Technology is at the forefront of driving transformative AI capabilities and enablement across the enterprise. In this Senior Administrative Assistant role for the Chief AI Office team, you will be providing high-level administrative support to senior leadership. In this high-visibility position, you will manage complex executive calendars, coordinate strategic meetings, oversee travel logistics, and handle confidential executive communications in a fast-paced environment.

You’ll enjoy the flexibility to work remotely
* from anywhere within the U.S. as you take on some tough challenges. For all hires in the Minneapolis or Washington, D.C. area, you will be required to work in the office a minimum of four days per week.

• Provide proactive, high-level administrative support to Vice Presidents and senior leadership within the Chief AI Office
• Manage complex executive calendars, resolve scheduling conflicts, and coordinate executive-level virtual and in-person meetings
• Coordinate corporate travel arrangements and manage expense reporting (e.g., Concur, Ariba, AMEX Global Travel), including invoice processing
• Oversee team logistics, including onboarding support, hardware/software provisioning, and coordination with internal business partners
• Prepare, proofread, and format executive correspondence, presentations, spreadsheets, and reporting materials using Microsoft 365, SharePoint, and One Note
• Exercise sound judgment, discretion, and strict confidentiality when handling sensitive strategic information and executive communications

You’ll be rewarded and recognized for your performance in an environment that will challenge you and give you clear direction on what it takes to succeed in your role as well as provide development for other roles you may be interested in.

• High School Diploma / GED
• 5+ years of progressively responsible administrative support experience, including direct support to Vice Presidents or senior executive leaders
• 5+ years of experience with Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint), SharePoint, and One Note)
• 3+ years of experience managing complex executive calendars and coordinating executive-level virtual and in-person meetings
• Experience supporting multiple leaders and managing competing priorities within a complex, matrixed organization
• Demonstrated experience with corporate travel and expense management systems (e.g., Concur, Ariba, AMEX Global Travel) and invoice processing
• Proven exceptional organizational skills with a proven ability to manage multiple projects and tight deadlines simultaneously
• Proven excellent written and verbal communication skills with solid interpersonal capabilities
• Experience using AI-assisted tools (e.g., Microsoft Copilot) to draft notes, communications, and administrative deliverables
• Experience managing employee onboarding, and hardware/software requests

• Experience supporting technology, engineering or AI leadership teams

* All employees working remotely will be required to adhere to United Health Group’s…