Academic Support Specialist

Department CVPA - Department of Film and Media Arts Job Title

Academic Support Specialist

Campus

Syracuse University is committed to delivering an exceptional student experience through vibrant, engaged campus communities. This position is based at the above campus location and requires regular in-person presence to support our students, collaborate with colleagues, and contribute to our thriving academic environment. Syracuse University values the collaboration, mentorship, and spontaneous connections that happen when our community works together on campus.

Remote work arrangements are limited in accordance with University policy.

Pay Range $21.35 - $25.00 per hour

Pay rates at Syracuse University are based on a combination of factors including, but not limited to, the job responsibilities; the candidate’s education, training, work experience and key competencies; the university’s strategic priorities; internal peer equity; applicable federal, state, local laws, grant funding and contractual requisites; and external market analyses.

S4

Non-exempt

Standard University business hours
8:30am – 5:00pm (academic year)
8:00am – 4:30pm (summer)

Hours may vary based on operational needs.

Full-time

Unionized Position Code Not Applicable

The Academic Support Specialist provides comprehensive administrative support for the Department of Film and Media Arts, including academic scheduling, financial operations, facilities coordination, and faculty and student services, working closely with the director to ensure effective day-to-day operations of the department.

Bachelor’s Degree or equivalent combination of education and work experience. Considerable prior experience in administrative work. Academic background/expertise is preferred.

High level of organization skills, able to prioritize, excellent written and oral communication, Word/Excel, Outlook. Knowledge of People Soft is preferred.

• Manage class scheduling, schedule final exams and other classroom and studio assignments as needed.
• Provide comprehensive support for processing approved curriculum changes and catalog updates, and coordinating date, time, and room ( DTR ) changes as well as enrollment restrictions. Work with faculty leadership to establish course plans each semester. Enter and maintain class sections (including summer sessions), verifying accurate posting of all course-related information to MySlice.
• Actively monitor enrollment throughout early registration and registration periods.
• Collect all course syllabi from department faculty each semester, and part-time faculty performance evaluations each year, and submit both to the VPA Office of Academic Affairs.
• Assist in the completion of faculty load worksheets and report regular updates to the VPA Office of Academic Affairs. Review with the chair to maximize space and faculty workload.
• Assist students with curricular needs including course overrides, late adds, and substitutions.
• Serve as a resource for faculty, staff and students. Maintain knowledge of and provide support for People Soft, MySlice, OnBase, Blackboard, SLATE and class scheduling and class enrollment.
• Schedule and attend faculty meetings to take minutes.
• Assist the VPA Office of Budget & Operations and the chair to support aspects of the unit budget, including payroll approvals, employee reimbursements, external and internal contracts, e-procurement, pro-card reconciliations, and related transactions.
• Facilitate all travel arrangements for faculty and visiting artists.
• Work with the chair to facilitate all personnel transactions, processes and communication,…