PH | AI-Enabled Executive Assistant​/Engagement Manager

Please read carefully

Mindmaven is an Executive Coaching firm that works closely with CEOs, Founders, and top executives of startup and VC-backed companies across the U.S.

We help our clients hire high-performing Executive Assistants who evolve into Engagement Managers —a hybrid role combining EA and Chief of Staff responsibilities. In this role, you become a true extension of the executive you support, operating as a strategic partner rather than just administrative support.

This is a 100% remote role
, so you’ll need reliable equipment, strong internet, and the ability to stay consistently operational.

We are looking for AI-enabled Executive Assistants / Engagement Managers who can go beyond traditional support by leveraging automation, tool integrations, and AI prompt engineering to increase efficiency, improve workflows, and support decision-making.

You won’t just manage tasks—you’ll optimize systems, integrate tools, and help executives operate at a higher level using modern technology
.

You are:

Self-confident
You communicate professionally and confidently with senior stakeholders. You can hold your own in high-level conversations.

Highly communicative
You believe most problems can be avoided with clear and proactive communication.

Detail-oriented
You have an eye for detail and take pride in precision and accuracy.

A continuous learner
You actively build your skills, especially in emerging tools, automation, and AI.

Proactive thinker
You anticipate needs before they arise and solve problems before they become issues.

A problem solver
You approach challenges with a solutions-first mindset and figure things out quickly.

Reliable and professional
You build trust fast and consistently deliver high-quality work.

A strong writer
You communicate clearly and professionally in writing with minimal errors.

A great listener
You understand context, nuance, and unspoken needs.

Tech-savvy with an AI-first mindset
You enjoy working with tools, exploring integrations, and leveraging AI to improve workflows.

• Calendar and schedule management

• Email and inbox management

• Meeting coordination and follow-ups

• Task and time management

• CRM and database management

• Research and reporting

• Project coordination

• Executive support as needed

• Use AI tools (e.g., ChatGPT or similar) to draft emails, summarize information, and improve workflows

• Apply prompt engineering techniques to get high-quality outputs from AI tools

• Identify repetitive tasks and automate processes where possible

• Set up and manage tool integrations (e.g., Zapier, Make, API-based workflows)

• Optimize workflows across tools like Asana, Slack, Notion, Google Workspace, CRM systems

• Maintain and improve internal systems for efficiency and scalability

• Support executives in leveraging AI for decision-making and productivity

• At least 1 year of Executive Assistant experience
  , preferably in Financial, Tech, Legal, VC, or startup environments

• At least 1 year of graveyard shift experience (Required)

• At least 1 year of remote work experience (Required)

• Fluent in English (written and spoken)

• Intermediate proficiency in Google Workspace and/or Microsoft Office

• Strong experience with tools like Asana, Slack, Zoom

• Familiarity with automation tools (Zapier, Make, etc.) (Highly preferred)

• Experience using AI tools and prompt engineering (Highly preferred)

• Proficiency in managing email and calendar via Gmail or Outlook

• Typing speed of at least 60 WPM

• Philippine-based (Required)

Starting salary:
USD 8–15/hour, depending on technical skills and abilities

This role is for talent pooling
, and placement timelines may vary.

Our hiring process includes 5 stages and may take up to 15 days: