CPT-Executive Administrative Virtual Assistant

Title: CPT-11533 Executive Administrative Virtual Assistant

Independent Contractor – CPT-11533 Executive Administrative Virtual Assistant/Business Support VA/Junior-Advanced Level (Remote).

20four7VA is seeking offshore independent contractors to deliver remote services to clients worldwide, with a primary focus on developed markets such as the United States, the United Kingdom, Canada, and Australia. A digital marketing and revenue-marketing consultant is seeking an Executive Administrative VA to help organize a complex workload spanning multiple client relationships, email accounts, meetings, and ongoing deliverables. The immediate priority is organization, inbox management, communication, follow-up, and administrative support so the client can reduce time spent managing day-to-day details and focus more heavily on strategy and client work.

The client operates across multiple Google environments and Outlook accounts and needs someone who can gradually become a trusted extension of her workflow. The primary focus will remain executive and administrative support; however, the client is excited to mentor a candidate who is interested in expanding their digital marketing capabilities over time. The objective of each engagement is to assist the client in improving business efficiency, enhancing service delivery, or supporting operational functions through high-quality, task-specific services rendered by a qualified contractor.

Contractors will be required to provide services that align with the following client tasks:

Inbox & Communication Management

• Monitor multiple email accounts across Google and Outlook environments
• Organize inboxes and identify messages requiring immediate attention
• Flag important client requests, deadlines, and outstanding items
• Draft routine responses for client review
• Gradually handle approved email responses on the client's behalf
• Help ensure important communications do not get missed

Executive & Administrative Support

• Maintain task lists, reminders, and follow-up items
• Assist with calendar organization and meeting coordination
• Help track commitments across multiple client engagements
• Organize information and supporting documents
• Perform recurring data entry and administrative tasks
• Prepare concise daily or recurring updates on items requiring client attention
• Help convert meeting notes or transcripts into actionable next steps

Client & Workflow Coordination

• Track open items across multiple client relationships
• Follow up on outstanding tasks and deliverables
• Maintain organized files and account information
• Assist with repetitive execution work where processes are already established
• Support coordination across the client's different work environments
• Help document recurring processes as responsibilities are delegated

Each engagement is based on a defined scope of work and is governed by an independent contractor agreement. Services must be performed professionally, with adherence to any timelines, guidelines, and deliverables agreed upon in writing.

The Contractor must demonstrate proficiency in the following, depending on the Client’s requirements:

• Previous executive assistant, administrative, or operations-support experience required
• Strong email and inbox-management experience required
• Excellent written English required
• Calendar, task, and follow-up management experience strongly preferred
• Experience supporting consultants, executives, or agency owners strongly preferred
• Experience working across multiple Google Workspace and Microsoft environments preferred
• Digital marketing familiarity is a plus

IDEAL CANDIDATE PROFILE

• Highly organized and proactive
• Strong executive-assistant or administrative background
• Comfortable managing multiple inboxes and client…