Senior Administrative Coordinator

Company Description

By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive.

The Faculty of Arts and Sciences (FAS) is the historic heart of Harvard University. It is the home of Harvard’s undergraduate program (Harvard College, founded in 1636) as well as all of Harvard’s Ph.D. programs (the Harvard Kenneth

C. Griffin Graduate School of Arts and Sciences, founded in 1872), Harvard Athletics and the Division of Continuing Education. The 40 academic departments and 30+ centers of the FAS support a community unparalleled in its academic excellence across the broadest range of liberal arts and sciences disciplines. Together, the FAS seeks to foster an environment of ambition, curiosity and shared commitment to knowledge and truth that elicits excellence from all members of our community and prepares the next generation of leaders through a transformative educational experience.

The Senior Administrative Coordinator for FAS Communications, Office of Faculty Affairs, Office of Academic Culture and Community and the Office of the Secretary of the Faculty, provides executive level support to the senior leaders of these units, as part of a shared administrative resource.

This role reports to one of the Administrative Manager's in FAS Administrative Operations.

• Manage complex calendars and scheduling for the senior leaders of these units.
• Manage individual and shared departmental inboxes.
• Coordinate meetings including room reservations, logistics, and preparation of meeting materials.
• Manage expense reimbursement and travel arrangements.
• Partner with Administrative Manager on engagement and stewardship activities.
• Provide local onboarding support for senior leadership.
• Provide backup support for the administrative pool.

• Manage office supply purchasing and inventory.
• Manage files including SharePoint sites.
• Manage equipment and computer inventory.

• Hybrid office environment: this position will be based in Cambridge, MA and there is an expectation of some workdays per week on campus to meet client department needs.
  
  Individual flexible and remote work options for this role will be discussed during the interview process.

Sitting and using near vision for reading and computer work for extended periods of time

• Minimum of five years of related experience supporting a senior leader with demonstrated progressive office administration skills. Education beyond high school may count toward experience.

• Bachelor’s degree is strongly preferred.
• Advanced administrative and operational coordination skills.
• Experience supporting at the executive level preferred
• Strong organizational skills and attention to detail.
• Strong communication and relationship management skills.
• High level of discretion and diplomacy in handling sensitive and confidential information.

• Standard Hours/
  
  Schedule:
  
  35 hours per week
• Visa Sponsorship Information: Harvard University is unable to provide visa sponsorship for this position
• Pre-Employment Screening: Identity, Criminal
• Other Information:
  • All formal offers will be made by FAS Human Resources.

This position has been determined by school or unit leaders that some of the duties and responsibilities can be effectively performed at a non-Harvard…