Remote Strategic Executive Assistant & Operations Lead
San Diego, San Diego County, California, 92189, USA
Listed on 2026-09-28
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Administrative/Clerical
Office Administrator/ Coordinator, Business Administration, Administrative Management -
Business
Office Administrator/ Coordinator, Business Administration, Administrative Management
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Executive Assistant:
Operations Specialist
Remote (Based at an approved local secure facility). We work US time zones and ask that you're available during those hours, even if that means adjusting your schedule.
About
The Role
This role exists to maximize executive productivity through strategic planning and organizational support. You will manage calendars, communications, and administrative workflows while supporting broader operational processes. The work is primarily asynchronous, with clear documentation supporting collaboration across time zones. Our team is distributed across multiple countries, working within structured processes and holding zero tolerance for error.
What You'll Do
Manage executive calendars and coordinate scheduling across multiple time zones
Support strategic planning by preparing reports, agendas, and briefing materials
Own operational workflows, including tracking tasks, deadlines, and process documentation
Draft and manage communications on behalf of the executive with discretion
Monitor project timelines using project management tools and flag risks early
What We're Looking For
Proven experience supporting executives in a strategic planning capacity
Strong communication skills, both written and verbal
Demonstrated experience with operations support, including process coordination and reporting
Working knowledge of Excel, Microsoft Office 365, and Google Workspace
Experience using calendar management systems and project management tools
Strong written English — our company works in English
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