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Virtual Legal Administrative Assistant
Remote / Online - Candidates ideally in
New York, New York County, New York, 10261, USA
Listed on 2026-09-29
New York, New York County, New York, 10261, USA
Listing for:
Assist World
Remote/Work from Home
position Listed on 2026-09-29
Job specializations:
-
Administrative/Clerical
Legal Secretary -
Law/Legal
Legal Secretary
Job Description & How to Apply Below
About the Role
We are seeking a detail-oriented Virtual Legal Administrative Assistant to support a busy solo law practice in New York. The attorney currently works with a paralegal who handles billable legal work; this role is dedicated to administrative tasks so that the paralegal can focus exclusively on billable hours.
The successful candidate will become the backbone of day-to-day administration — managing billing entries, scheduling, correspondence, and file management across multiple platforms. Training materials (screen recordings) will be provided for proprietary systems.
Key Responsibilities Billing & Time Entry- Enter billing entries into Clio (case management system)
- Enter time into the New York State court-appointed voucher system, including time-stamped, description-based entries required for court matters
- Process billing contemporaneously to keep the firm’s invoicing current
- Open and close client matters in Clio and the NY State voucher system
- Load and organise relevant documents; save to One Drive
- Draft routine client correspondence (e.g. retainer returns, payment confirmations)
- Send and manage emails via Outlook on behalf of the attorney
- Schedule client calls and appointments in block time
- Assist with setting up and maintaining a Calendly account
- Microsoft Office Suite (Word, Excel, etc.) - Must-have
- Microsoft Outlook
- Must-have - Clio (legal case management) - Nice-to-have
- Lexis Nexis
- Nice-to-have - NY State court-appointed voucher system
- Will train
- Minimum 3–4 years experience in an administrative, legal, or executive support role
- Strong attention to detail with high data entry accuracy
- Professional written communication skills in English
- Comfortable working independently and learning new systems via video training
- Reliable home office setup with stable internet connection
- Ability to work Eastern Standard Time business hours
- Spanish language skills (advantageous but not required)
- 100% REMOTE
- $50 birthday bonus
- $200 testimonial bonus
- $500 entry monthly raffle
- NO TRACKER. NO PROBLEM
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