Project Coordinator

We are Natural Systems Design, a Washington-based environmental services and consulting firm. Founded in 2003, we are an interdisciplinary team with over 50 people with office locations in Seattle, Bellingham, and Port Angeles, Washington. We focus our efforts throughout Washington State. Our company was founded and grown with the intention of being a different kind of professional services and consulting company that prioritizes its people, science, the environment, and collectively making a positive impact.

Natural Systems Design (NSD) is seeking a Project Coordinator to support the successful delivery of our river, floodplain, watershed, and coastal restoration projects. The Project Coordinator works closely with Project Managers (PMs) and project teams to coordinate the administrative and financial accounting aspects of projects, allowing PMs and technical staff to focus more of their time on project management, client relationships, and technical work.

The position will also support company-wide project management systems, resource scheduling, and workload forecasting.

The ideal candidate is highly organized, proactive, comfortable managing multiple priorities, and able to anticipate what PMs, technical staff, and project teams need to keep work moving efficiently.

Position Location:

(Seattle, Bellingham, or Port Angeles, Washington; and/or Remote)

We are currently using a hybrid model of in-office and remote work. For this position, our preferred candidate is located near one of our three office locations. However, the days you come into the office and thedays you work from home are always up to you. A fully remoteoptionmay be considered for qualified candidates withdemonstratedprofessional experience who currentlyresidein or are willing torelocateto Washington State.

• Work directly with PMs to coordinate the day-to-day administrative needs of active projects.
• Assist PMs with planning and coordinating project deliverables, reviews, and submittals.
• Support document production, formatting, compilation, and delivery for reports, technical memoranda, proposals, plans, and other project deliverables.
• Gather information for showcase projects for project closeouts, including final deliverables, file organization, documentation, and other closeout requirements.

• Support PMs in effectively using NSD's project management, financial, scheduling, and document-management systems, including VantagePoint.
• Develop and maintain consistent project management tools, templates, checklists, and best practices.
• Help maintain project information and data needed for company-wide workload, backlog, forecasting, and project performance reporting.

• Conduct monthly check-ins with PMs to review project workload forecasts, including anticipated staffing needs, project schedules, upcoming milestones, and changes in workload
• Update project forecasts and coordinate with Operations to support company-wide workload planning.
• Support NSD's Accountant with the monthly invoicing process, including coordinating with PMs, compiling and reviewing project billing information, tracking invoice status, preparing supporting documentation, and following up on outstanding information needed to complete invoices accurately and on time.
• Assist PMs with invoice review, including reviewing project charges, billing progress, budget status, and supporting documentation.
• Coordinate with NSD administrative and accounting staff to resolve project billing, coding, contract, or financial questions.

• Bachelor's degree or equivalent combination of education and relevant professional…