Administrative Assistant 3; AA DOH

Prevention and Community Health – Office of Nutrition Services

This position is open to Washington residents and those living in Oregon and Idaho. It offers a hybrid work arrangement, combining remote work with scheduled onsite work at our DOH facility in Tumwater, WA, approximately 2 days per month.

The Washington State Department of Health (DOH) works to protect and improve the health of people in Washington State. This position supports the Division of Prevention and Community Health through collaboration with statewide partners and administrative support that helps advance community health initiatives.

This position provides a unique opportunity to split time between two teams with complementary missions. Fifty percent of the position supports the Office of Nutrition Services (ONS), which works to improve lifelong nutrition and health through nutrition education, food system navigation, breastfeeding promotion and support, and increased access to healthy foods. The remaining 50 percent supports the Community Workforce and Partnerships (CWP) Section within the Office of Family and Community Health Improvement (OFCHI), which leads community-centered engagement and community-based workforce development efforts.

The position provides administrative support to the ONS Innovation Section Manager and CWP Manager, as well as section staff and management activities. Responsibilities include supporting personnel processes, contracting and procurement, expenditure tracking, resource and materials management, and other administrative functions that help these teams deliver impactful public health programs.

• Provide day-to-day administrative support to the ONS Innovation Section Manager, CWP Manager, and section staff.
• Coordinate and track administrative activities, assignments, deadlines, and follow-up items.
• Support routine office operations and respond to administrative needs across ONS and OFCHI.
• Organize information, materials, records, and resources to support efficient program operations.

• Assist with contracting, procurement, purchasing, and expenditure tracking activities.
• Monitor and organize financial and administrative information to support section management.
• Coordinate documentation and follow-up related to purchases, contracts, invoices, and other administrative processes.

• Provide administrative support for personnel-related processes and activities.
• Assist with onboarding, staffing changes, records, and other routine personnel functions.
• Support management of office resources, materials, equipment, and supplies.

• Provide administrative support for community workforce development and engagement initiatives, including the Community Health Worker Training Program, Community Health Worker Leadership Committee, and Promotores-focused projects.
• Support activities connected to emerging initiatives, including work related to the Rural Health Transformation Plan and Promotores/Opioid education efforts.
• Help coordinate meetings, communications, materials, and other logistics that support collaboration with internal and external partners.

This position offers the opportunity to contribute to meaningful public health work while supporting two teams with a strong focus on communities and partnerships. The role provides variety, with opportunities to work across personnel, fiscal, contracting, procurement, and program administration while supporting initiatives that strengthen nutrition, community health, and the public health workforce. The position works alongside…