Administrative Coordinator

Payroll

Title:

BLANK AST 3

Department: CAREER CENTER

Hiring Pay Scale: $30.89 - $37.89 / Hour

Worksite:
Campus

Appointment Type:
Career

Appointment Percent: 100%

Union: CX Contract

Total Openings: 1

Work Schedule:

8 hrs/day, Mon - Fri

Filing Deadline:
Tue 10/13/2026

UC San Diego values and welcomes people from all backgrounds. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and/or transferable skills for a job opening, we strongly encourage you to apply.

UCSD Layoff from Career Appointment:
Apply by 10/2/2026 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Reassignment Applicants:
Eligible Reassignment clients should contact their Disability Counselor for assistance.

Reporting to the Director of the Career Center, the Administrative Coordinator is pivotal in supporting the Career Center's day-to-day operations by providing comprehensive administrative, fiscal, and logistical support. This role involves managing the Director’s calendar, coordinating meetings and travel, tracking budgets, and ensuring compliance with financial guidelines.

This position oversees front desk operations and trains student staff to deliver exceptional customer service to students, alumni, employers, and campus partners. The Administrative Coordinator also plays a key role in maintaining records, supporting strategic projects, and ensuring technology and office resources are effectively managed to meet departmental needs.

The ideal candidate excels in organization, communication, and problem-solving, and can prioritize tasks, handle sensitive information, and adapt to both on-site and remote work environments.

Cover letter required for a complete application.

• Knowledge of administrative operations and office management principles, including procedures for coordinating schedules, meetings, events, records, supplies, equipment, and day-to-day office activities.

• Knowledge of university administrative, fiscal, purchasing, travel, reimbursement, timekeeping, and student employment policies and procedures, with the ability to interpret and apply guidelines to routine and complex transactions.

• Knowledge of customer service principles and practices, particularly in a higher education environment serving students, alumni, employers, faculty, staff, parents, donors, and campus partners.

• Skill in managing complex calendars, schedules, meetings, and competing priorities, including the ability to anticipate conflicts, assess urgency, and make appropriate scheduling decisions on behalf of leadership.

• Skill in fiscal and budget administration, including tracking expenditures, monitoring budgets, reconciling transactions, coordinating purchasing and travel activities, and maintaining accurate financial records.

• Skill in written and verbal communication, including independently composing professional correspondence, reports, agendas, meeting materials, training materials, and communications involving confidential or sensitive matters.

• Skill in exercising tact, diplomacy, discretion, and sound judgment when handling confidential information, sensitive personnel or student matters, competing priorities, and interactions with diverse internal and external constituents.

• Skill in organizing and coordinating meetings, events, interviews, travel, and other logistical activities, including managing multiple details, communicating with participants, and ensuring timely completion of arrangements.

• Ability to independently prioritize and organize a high volume of work, establish short- and long-term priorities, meet deadlines, and adjust plans…