Executive Administrative Assistant

GSTV is America’s most engaging on‑go video network, reaching millions of consumers at a powerful moment—while they’re out in the world and ready to act. Across tens of thousands of fuel and convenience locations, we deliver premium content and data‑driven advertising that drives real results for the world’s leading brands.

At GSTV, we’re building at the intersection of media, data, and retail—where attention turns into action. Our team is collaborative, fast‑moving, and driven by curiosity, ownership, and a shared ambition to do meaningful work that scales. If you’re energized by growth, impact, and shaping what’s next in media, you’ll feel right at home here.

GSTV Values:

Valued Actions

Benefits Day One! Medical, Dental, Vision, Paternal Leave, Life Insurance, Accident, Critical Illness, Hospital Indemnity, STD/LTD + Vol Plans., Paid Holidays, 20 PTO days + Sick time, Perks, HSA and FSA and Lifestyle Spending Account (1st of mo after 30 days), 401K Match (90 days).

GSTV offers both hybrid and remote work situations. Candidates located within commutable distance to our New York Office will be tagged to that office and are not currently considered 100% remote.

Job Summary

GSTV is seeking a polished, proactive Executive Assistant and Office Manager to support the CEO, CFO, and Senior Leadership Team. This role combines high‑trust executive support with day‑to‑day NYC office operations and partnership with HR to deliver a strong employee experience for new team members. The ideal candidate is an exceptional communicator, exercises strong judgment, protects confidentiality, and thrives in a fast‑paced environment.

The right person will use good judgment, tools like Microsoft 365 (and basic AI skills), and organized shared documents to help the CEO and CFO stay on schedule, keep tasks moving, follow up reliably, and make sure nothing important gets missed.

Responsibilities

Executive Support and Operating Cadence:

• Support the CEO and CFO with proactive, high‑trust assistance and strong follow-through.
• Manage calendars, travel, and key meeting rhythms, including Board and executive leadership cadences.
• Schedule strategically: protect focus time, bundle meetings when helpful, and handle scheduling outreach.
• Draft and polish executive communications and materials (emails, agendas, presentations, board/investor docs).
• Assist in tracking priorities and follow-ups across departments to keep work moving.
• Serve as liaison and gatekeeper with the Board and external stakeholders.
• Handle confidential information with discretion; use AI appropriately and review all outputs for accuracy and tone.
• Maintain strong file organization and version control so the latest materials are easy to find.
• Manage expense reports and supporting documentation.
• Improve and automate repeatable workflows to reduce last‑minute fire drills.

Office Management and Culture:

• Keep the NYC office stocked and organized; manage office vendors and supplies.
• Support daily office operations and facilities needs with the Workplace Experience Manager.
• Coordinate onboarding and offboarding logistics with HR (and IT as needed).
• Communicate with building management/security to keep the office running smoothly.
• Coordinate meetings and office logistics (rooms, lunches, mail, packages).
• Partner with HR to support office culture and a welcoming team environment.

Other duties as assigned.

Qualifications

Required:

• Proficient at scheduling, travel, and meeting cadence management
• Excellent written and verbal communication; strong drafting/editing for executive‑ready emails, agendas, and materials
• High judgment and discretion with confidential information and…