Executive Assistant; Fully Remote

Executive Assistant to Principal Attorney

A High-Trust Executive Support Opportunity | Remote

Remote | Monday--Friday, 9:00 AM--5:00 PM Pacific Time | Full-Time | $80,000+ DOE

A growing and highly regarded law firm is seeking a highly organized, proactive, and resourceful Executive Assistant / Personal Assistant to provide comprehensive support to the firm's Principal Attorney.

You will work closely with the Principal Attorney to ensure her professional and personal responsibilities are organized and handled efficiently, allowing her to remain focused on legal work, business development, client relationships, and the continued growth of the firm.

The ideal candidate is a highly capable self-starter who can anticipate needs, manage competing priorities, communicate professionally, exercise sound judgment, and take ownership of responsibilities from start to finish.

This is more than a traditional administrative role. The Executive Assistant will serve as a trusted extension of the Principal Attorney and will play an important role in keeping her schedule, communications, relationships, travel, and priorities organized.

Location:

Remote

Schedule:

Full-Time | Monday--Friday, 9:00 AM--5:00 PM Pacific Time

Compensation: $80,000 annually, negotiable based on experience

The firm is committed to providing exceptional service and compassionate planning to the families it serves and is continuing to build a nationally recognized brand.

The culture is supportive, developmental, and empowering, with an emphasis on creating an environment where talented people can:

• Do meaningful work
• Continue learning and developing professionally
• Be part of a collaborative, high-performing team
• Make a meaningful impact
• Maintain a healthy life outside of work

• Integrity
• Teamwork
• Compassion
• Diversity & Inclusion
• Dedication to Clients

• Manage and optimize the Principal Attorney's professional and personal calendar.
• Schedule, coordinate, and confirm meetings with clients, attorneys, colleagues, professional partners, and other contacts.
• Ensure appointments include appropriate Zoom links, locations, reminders, and supporting materials.
• Identify and resolve scheduling conflicts proactively.
• Monitor deadlines, commitments, and upcoming priorities.
• Provide daily and weekly schedule summaries and preparation reminders.
• Coordinate lunches, networking events, appointments, speaking engagements, conferences, and other commitments.
• Maintain visibility across professional, personal, and family schedules.
• Coordinate with family members, babysitters, and other personal support resources as needed.

• Monitor and organize the Principal Attorney's inbox.
• Identify urgent, time-sensitive, and high-priority communications.
• Draft and respond to emails on the Principal Attorney's behalf when appropriate.
• Track follow-ups and ensure important communications do not fall through the cracks.
• Ensure dates, deadlines, meetings, and action items mentioned in emails are appropriately added to the calendar or task list.
• Serve as a professional liaison between the Principal Attorney and clients, attorneys, team members, vendors, and professional contacts.

• Research, arrange, book, and confirm flights, hotels, transportation, and other travel logistics.
• Prepare detailed travel itineraries and organize confirmations.
• Coordinate travel for conferences, speaking engagements, study groups, business development activities, and personal trips.
• Provide logistical support before and during travel as needed.
• Assist with firm retreats, holiday parties, team-building activities, and other firm events.
• Coordinate event materials, accommodations, reservations, and other logistical details.

• Organize, scan, file, and maintain business and legal documents.
• Prepare meeting agendas, presentations, and other materials.
• Maintain the Principal Attorney's task list and track outstanding action items.
• Follow up with team members to ensure delegated tasks are completed.
• Coordinate office supply orders and vendor relationships as needed.
• Maintain an organized and current professional contact database.
• Enter and update contacts from business cards, emails, Linked In, and other sources.
• Assist with research related to financial accounts, credit cards, rewards programs, points, and other business-related opportunities.
• Maintain organized records of invoices,…