CPT-Construction Project Management & Administrative Virtual Assistant

Title: CPT-11543 Construction Project Management & Administrative Virtual Assistant

Independent Contractor – CPT-11543 Construction Project Management & Administrative Virtual Assistant/Business Support VA/Junior-Senior Level (Remote).

20four7VA is seeking offshore independent contractors to deliver remote services to clients worldwide, with a primary focus on developed markets such as the United States, the United Kingdom, Canada, and Australia.

An owner's representative and project-management consultant is seeking a part-time VA to provide project-specific administrative support across active design and construction projects.

This is not a traditional general administrative position. The VA will attend project meetings, prepare minutes and agendas, track follow-ups and action items, maintain project information, assist with financial data entry, and support proposals and other project documentation.

The client's work spans corporate interiors, ground-up development, and other private-sector design and construction projects. The ideal candidate should therefore have enough construction or design knowledge to understand project discussions while remaining comfortable performing detailed administrative work.

Civil engineering, architecture, construction management, or related education is strongly preferred.

The objective of each engagement is to assist the client in improving business efficiency, enhancing service delivery, or supporting operational functions through high-quality, task-specific services rendered by a qualified contractor.

Contractors will be required to provide services that align with the following client tasks:

Project & Meeting Support

• Attend assigned client and project meetings
• Prepare accurate meeting minutes and agendas
• Capture decisions, responsibilities, deadlines, and action items
• Follow up with project participants on outstanding items
• Maintain project trackers and supporting documentation
• Help ensure action items continue moving between meetings
• Provide organized updates on outstanding project matters

Construction Project Administration

• Support administrative workflows across active design and construction projects
• Enter and maintain project financial information in spreadsheets
• Organize project files, reports, and supporting documentation
• Assist with project-specific data tracking and reporting
• Coordinate routine follow-up with consultants, contractors, vendors, and other stakeholders
• Maintain confidentiality and follow applicable project NDA requirements

Proposal & Business Support

• Assist with preparing and formatting client proposals
• Organize information and supporting materials for new project pursuits
• Assist with marketing and presentation materials as needed
• Support additional proposal, documentation, and project-administration tasks as the role develops

Each engagement is based on a defined scope of work and is governed by an independent contractor agreement. Services must be performed professionally, with adherence to any timelines, guidelines, and deliverables agreed upon in writing.

The Contractor must demonstrate proficiency in the following, depending on the Client’s requirements:

• Construction, architecture, engineering, design, or project-management exposure strongly preferred
• Project administration or coordination experience preferred
• Meeting-minutes and professional documentation experience strongly preferred
• Strong written and spoken English required
• Spreadsheet and data-entry experience required
• Strong follow-up and organizational skills required
• Proposal preparation or marketing-material experience is a plus
• Civil engineering, architecture, construction management, or related education is strongly preferred
• Willingness to sign client based…