Group Executive Assistant

BMC empowers nearly 80% of the Forbes Global 100 to accelerate business value, faster than humanly possible. Our industry-leading portfolio unlocks human and machine potential to drive business growth, innovation, and sustainable success. BMC does this in a simple and optimized way by connecting people, systems, and data that power the world's largest organizations so they can seize a competitive advantage.

The IZOT product line includes BMC's Intelligent Z Optimization & Transformation products, which help the world's largest companies to monitor and manage their mainframe systems. The modernization of mainframe is the beating heart of our product line, and we achieve this goal by developing products that improve the developer experience, the mainframe integration, the speed of application development, the quality of the code and the applications' security, while reducing operational costs and risks.

We acquired several companies along the way, and we continue to grow, innovate, and perfect our solutions on an ongoing basis.

Location:

NYC Tri-State Area (primarily Remote work with occasional travel in for events)

BMC is seeking a highly skilled, collaborative, professional, and motivated Group Executive Assistant to support the Intelligent Z Optimization and Transformation business unit. This role is pivotal in ensuring the unit's customers, partners and internal stakeholders perceive IZOT as a top place to do business. The group exec admin will be supporting the VP, Product Management, and VP, Solutions Marketing. This is a unique opportunity to join a dynamic, fast-growing organization on the forefront of AI innovation and success.

• Calendar Management:
  Maintain and manage complex and demanding appointment schedules for VP Solutions Marketing and VP Product Management, including coordinating reoccurring meetings such as leadership team meetings, planning workshops, and All-Hands events.
• Travel & Expense Logistics:
  Manage domestic and international travel arrangements with clients, develop detailed itineraries, and oversee expense reporting with a keen eye for accuracy and efficiency.
• Visa and International Travel Expertise:
  Manage complex international travel requirements, including passport renewals, visa procurement, immigration documentation, and contingency planning for travel disruptions.
• Budget Management:
  Maintain travel budget and P-card expense reports for the Solutions Marketing organization and associated events.
• Confidential Information Management:
  Handle sensitive business and personnel matters with a high degree of discretion and judgement.
• Stakeholder Liaison:
  Act as the primary point of contact for individuals seeking to meet with the two Vice Presidents, ensuring all interactions are handled with professionalism, and with appropriate level of discretion for both internal and external meetings.
• Business Unit Culture:
  Organize and support events, including securing venues, coordinating catering, and ensuring seamless virtual meeting access for attendees worldwide. Facilitate team-building activities and executive dinners, with approximately 3 in-person events per quarter in NYC or White Plains, NY.
• Administrative Support:
  Serve as a backup for other executive administrative assistants, manage ad hoc administrative projects, and conduct research to prepare actionable information.
• Executive
  
  Collaboration:
  
  Work closely with the two Vice Presidents and the IZOT leadership team to anticipate needs, manage priorities, serve as a trusted advisor to leadership and contribute to a cohesive and supportive executive environment.
• Cross Functional Partnership:
  Collaborate with HR, Finance, Communications, Corporate Marketing, Legal and Sales teams to support business priorities.
• Procurement and Vendor Management:
  Manage purchase orders, contracts, invoices and vendor relationships for events and organizational activities.

• At least 3 years of supporting a VP directly, ideally within a professionally run (public or private) company.
• Minimum of 10 years of executive-level support. Prior experience supporting senior leaders in high-visibility roles is a must have.
• Experience supporting multiple senior leaders simultaneously
• Event Planning Expertise:
  Proven ability to organize large-scale, global events, including complex…