USHG Home Office Executive Assistant

Union Square Hospitality Group (USHG) has created some of New York’s most beloved restaurants, cafes, and bars, which offer outstanding food delivered with our signature warmth and hospitality. Founded by Danny Meyer with the opening of Union Square Cafe in 1985, the company now extends beyond the walls of its eateries.

USHG has long supported its communities through hunger relief and civic organizations. USHG holds 28 James Beard Awards andnumerousaccolades for its distinctive style of hospitality.

The Home Office Executive Assistant is responsible for supporting the smooth day-to-day operation of the Home Office. They are also responsible for acting as a key support member to two senior leaders. They are responsible for coordinating administrative processes, maintaining an organized and welcoming office environment, and serving as a central point of contact for employees, operators, visitors, vendors, and cross-functional partners.

You are organized, a strong communicator, detail-oriented, and take a proactive approach to solving operational needs before they become issues. This role is primarily based in the Home Office and requires consistent on-site presence during regular business hours, with occasional early morning or evening support.

• Consistently support a culture of Enlightened Hospitality
• Welcome employees, visitors, candidates, and vendors and ensure a professional, hospitality-focused experience
• Manage daily office operations, including meeting room readiness, supply inventory, mail, deliveries, office equipment, and shared spaces
• Support two senior leaders with calendar & scheduling, coordination and reporting projects with a keen understanding of operational needs
• Manage expense reports for two senior leaders
• Coordinate office communications, calendars, meeting logistics, and room reservations to support team productivity
• Act as a reliable resource for all stakeholders, which allows others to depend on you to “find the yes”
• Partner with building management, facilities teams, IT, security, and external vendors to resolve workplace needs, repairs, and service requests
• Support office activities, including workspace preparation, access coordination, office orientation, and equipment readiness
• Assist with planning and setup for internal meetings, trainings, employee events, leadership visits, and office-wide activities
• Maintain accurate office records, vendor documentation, invoices, contact lists, and administrative files
• Help reinforce office policies, safety procedures, expectations, and a clean, organized workplace environment
• Identify opportunities to improve office routines, administrative processes, and employee experience

• Associate or bachelor’s degree preferred
• 2–4 years of administrative, office coordination, hospitality, facilities, or customer service experience preferred
• Excellent verbal and written communication skills with a professional, service-oriented presence
• Strong organizational skills with the ability to prioritize, multitask, and follow through in a fast-paced environment
• High attention to detail and ability to maintain accurate records, schedules, and documentation
• Proficiency with Microsoft Office, Outlook, Teams, and general office technology; ability to learn new systems quickly
• Ability to work independently, exercise sound judgment, and handle confidential information appropriately
• Comfortable coordinating with employees at all levels, external vendors, and building or service partners
• Ability to move throughout the office, prepare meeting spaces, receive deliveries, and occasionally lift or move office supplies

At Union Square Hospitality Group,
extending Enlightened Hospitality is at the heart…