Office Service Manager

REMOTE OFFICE SERVICE MANAGER

Company:
Rubicon Technical Services

Position:
Office Service Manager

Remote

Location:

United States

Employment Type:

Full-Time

Rubicon Technical Services provides engineering, technical, commissioning, project management, and operational support services for complex and mission‑critical environments.

Our teams support clients across technically demanding industries, including data centers, semiconductor, pharmaceutical, medical device, automotive, and other critical infrastructure projects.

At Rubicon Technical Services, we value professionalism, accountability, teamwork, and operational excellence. We are committed to providing our employees with an environment where they can contribute, develop their skills, and support successful project and business outcomes.

Rubicon Technical Services is seeking a Remote Office Service Manager to oversee day‑to‑day administrative and office service operations while providing effective support to management, employees, project teams, clients, and external partners.

The Office Service Manager will serve as a central point of coordination for administrative services, office processes, documentation, scheduling, communications, vendor coordination, and operational support.

The ideal candidate is highly organized, dependable, proactive, and comfortable managing multiple priorities in a remote work environment.

• Manage daily remote office service and administrative operations.
• Coordinate calendars, meetings, appointments, virtual conferences, and internal events.
• Serve as a central point of contact for administrative requests from employees, managers, project teams, and external partners.
• Coordinate office‑related vendors, service providers, and contractors as required.
• Maintain accurate administrative records, files, reports, and company documentation.
• Support onboarding and offboarding activities by coordinating administrative requirements and ensuring necessary documentation is completed.
• Assist management with scheduling, correspondence, presentations, reports, and other administrative needs.
• Monitor office service requests and ensure issues are assigned, followed up on, and resolved in a timely manner.
• Coordinate purchasing of office supplies, equipment, and other administrative resources.
• Maintain vendor information, service records, invoices, and related documentation.
• Assist with invoice processing, expense tracking, purchase orders, and administrative budgets.
• Develop and maintain administrative procedures that improve efficiency and consistency.
• Prepare recurring operational reports and management summaries.
• Coordinate communication between departments and ensure important information is distributed appropriately.
• Support project teams with document organization, meeting coordination, reporting, and administrative follow‑up.
• Maintain confidentiality when handling employee, company, client, financial, and operational information.
• Assist with company meetings, training sessions, employee events, and virtual team activities.
• Identify administrative process improvements and recommend practical solutions to management.
• Ensure office service activities are completed in accordance with company policies and procedures.
• Perform other administrative and operational duties as assigned.

• Remote office coordination
• Administrative workflow management
• Vendor and service‑provider coordination
• Document and records management
• Meeting and calendar management
• Procurement and office supply coordination
• Invoice and expense administration
• Employee support services
• Internal communications
• Reporting and operational tracking
• Process improvement
• Administrative compliance