Administrative Assistant

Location: Northern

## Administrative Assistant Apply:
Oklahoma County:
Full time:
Posted Today:
End Date:
October 13, 2026 (14 days left to apply):
JR65879
** Job Posting Title
** Administrative Assistant
** Agency
* * 265 DEPARTMENT OF EDUCATION
** Supervisory Organization
** Department of Education–Oliver Hodge Education Building
** Job Posting End Date
** Refer to the date listed at the top of this posting, if available. Continuous if date is blank.

Note:

Applications will be accepted until 11:59 PM on the day prior to the posting end date above.
** Estimated Appointment End Date (Continuous if Blank)
**** Full/Part-Time
** Full time
** Job Type
** Regular
* * Compensation**$40,000
** Job Description
**** POSITION OVERVIEW
** The Administrative Assistant for the Office of Literacy Policy and Programs provides proactive, customer-focused support to division leadership and team members by expertly managing schedules, coordinating travel, handling correspondence, and maintaining organized records and files. This role requires strong proficiency in MS Office, exceptional organizational and time management skills, and the ability to manage sensitive information with complete confidentiality. The Administrative Assistant ensures smooth daily operations by assisting with special projects, office supplies, and delivering high‐quality service through professionalism, adaptability, and effective problem‐solving.
*
* Please note:

** This role requires full in-person attendance, with no options for remote work, telecommuting, or hybrid arrangements. The nature of this position necessitates a consistent in-person presence, and candidates should be prepared to fulfill all responsibilities on-site at the designated workplace in Oklahoma City, Oklahoma  
** ESSENTIAL FUNCTIONS
*** Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.*
* ** Knowledge & Expertise:
** Proficiency in MS Office suite (Word, Excel, PowerPoint, Outlook) and other relevant software. Excellent organizational and time management skills. Ability to handle sensitive information with the utmost confidentiality. Adaptability and willingness to learn new tools and processes. Strong problem-solving skills and a can-do attitude. Professionalism and a passion for delivering exceptional customer service. Strong problem-solving skills and a proactive attitude.
* ** Schedule appointments**: responsible for scheduling appointments, meetings, and events for division leadership and other team members.
* ** Document Management:
** Create, format, and edit various documents, reports, and correspondence as needed.  Organize and maintain electronic and physical files to ensure easy retrieval.
* ** Travel Coordination:
** Assist in making travel arrangements for team members, including flights, accommodation, and transportation. Prepare travel claim documents.
* ** Data Entry and Record Keeping:
** Accurately input data into company systems and databases.  Maintain and update records.
* ** Office Supplies and Inventory:
** Monitor and manage office supply levels, placing orders as necessary. Assist with tracking inventory and replenishing stock.
* ** Collaborative Support:
** Assist various teams with special projects and tasks as assigned. Coordinate with other administrative staff to ensure seamless operations.
* ** Manage correspondence:
** responsible for managing incoming and outgoing correspondence, including email, letters, and phone calls.
* ** Customer-centric approach:
** A genuine desire to meet the needs of others, providing exceptional support and service to both customers and team members.
** MINIMUM QUALIFICATIONS
*** Associate’s degree in business, education or related field;
* Three (3) years of clerical or office experience;
*…