Contracts & Operations Coordinator - Health Initiatives

• Location Glendale, CO
• Facility National Jewish Health
  - Galleria Office Towers
• Department Health Initiatives
• Schedule
  - Shift
  - Hours Full Time
  - Day
  
  Shift: Monday
  - Friday

National Jewish Health is seeking a highly organized and detail-oriented Contracts & Operations Coordinator to join the Health Initiatives team. This fully remote role is ideal for a professional who enjoys coordinating complex projects, managing contracts, supporting client relationships and ensuring operational excellence. The position plays a key role in supporting innovative health programs by facilitating contract administration, project coordination, invoicing and cross-functional collaboration.

Key Responsibilities

• Coordinates contract review, approval and execution processes across multiple stakeholders
• Tracks contracts, project deliverables, timelines and supporting documentation to ensure accuracy and compliance
• Supports client invoicing, collections and vendor payment processes
• Assists with proposal development, RFP responses and contract-related research
• Provides operational and administrative support while serving as a key liaison between clients and internal teams

This is a fully remote position. Candidates must reside in Colorado, Hawaii, Texas, Arizona, Florida, Illinois, New York, Wisconsin or California.

National Jewish Health is the nation's leading respiratory hospital, recognized for excellence in patient care, research and education. Through Health Initiatives, the organization delivers innovative programs that improve health outcomes and support individuals and communities nationwide. The Contracts & Operations Coordinator plays a critical role behind the scenes, helping ensure projects, client partnerships and operational processes run smoothly while contributing to the success of programs that make a meaningful public health impact.

Position Summary
Provides advanced-level support for Health Initiatives contracts, projects, clients and Health Initiatives team. Responsible for client invoicing, vendor payments and collections. Establishes and maintains effective working relationships and communicates effectively across multiple departments and clients.

• Coordinates and facilitates the contract and project review and approval process.
• Facilitates cross institutional communication and coordination of all contracts, projects and supporting documents including reviews, timelines, deliverables and signatures.
• Responsible for ensuring all contracts, projects and supporting documents are tracked, organized and archived.
• Responsible for understanding, documenting and tracking key contract terms and conditions for department usage and reference. Completes contract and statement of work research to gather supporting documentation for project support and billing purposes.
• Drafts standard proposals and other supporting materials (e.g. VSAs, BAAs) for review and approval by designated institutional staff.
• Provides support for the Request for Proposal (RFP) process and other department processes.
• Prepares assigned monthly client billing detail within the designated timeframe using all applicable Quit Pro and client reports and monitors collections.
• Submits vendor invoices for payment.
• Provides administrative support to the Health Initiatives department.
• Accountability:Accepts full responsibility for self and contribution as a team member; displays honesty and truthfulness; confronts problems quickly; displays a strong commitment to organizational success and inspires others to commit to goals; demonstrates a commitment to National Jewish Health.
• Attention to Detail: Accomplishing tasks by considering all areas involved, no matter how small; showing concern for all aspects of the job; accurately checking processes and tasks; being watchful over a period of time. Setting high standards of performance for self and others; assuming responsibility and accountability for successfully completing assignments or tasks; self-imposing standards of excellence rather than having standards imposed.
• Collaboration/Teamwork: Cooperates with others to accomplish common goals; works with employees within and across his/her department to achieve shared goals; treats others with dignity and respect and maintains a friendly demeanor; values the contributions of others.
• Decision Making: Identifying and understanding issues, problems, and opportunities; comparing data from different sources to draw conclusions; using effective approaches…