Client Partnerships Coordinator

Trendy Minds is looking for a Client Partnerships Coordinator to keep the operational engine of our client accounts running smoothly. You'll be the person who keeps projects organized, deadlines on track, and communication flowing — the reliable foundation that lets the rest of the team focus on strategy and client relationships.

This is a role for someone who thrives on details and follow-through. You'll live in Asana, coordinate across internal teams, prep the team for every client conversation, and flag opportunities you notice along the way.

• Keep projects organized and on track:
  Own Asana for your assigned accounts — creating and updating tasks, tracking deadlines, and following up with internal teams so nothing slips through the cracks.
• Support client communication:
  Handle scheduling, meeting logistics, status update emails, and day-to-day follow-ups, serving as a reliable point of contact that keeps engagements moving without pulling senior team members into operational details.
• Prep and document meetings:
  Build agendas, assemble supporting materials, take notes, and track action items so the team walks into every conversation prepared and walks out with a clear record of decisions and next steps.
• Assemble reports and documentation:
  Pull data from Asana and other project tools to build status reports and project summaries, keeping documentation organized so institutional knowledge lives in systems, not inboxes.
• Flag opportunities:
  Notice client requests or comments that may signal unmet needs, and pass them to your supervisor with context so nothing gets lost.

• 1–3 years of experience in project coordination, account coordination, administrative support, or a similar role — agency experience is a plus but not required
• Strong organizational skills and comfort managing multiple deadlines and priorities at once
• Hands-on experience with a project management tool (Asana or similar)
• Clear, professional written and verbal communication skills
• Comfort using AI tools to draft status updates, format reports, organize notes, and surface overdue or at-risk tasks
• Sound judgment about when something needs to be escalated versus when it can wait
• A proactive, detail-oriented mindset — you notice what's missing before someone has to ask

• Experience supporting client-facing teams in a marketing, creative, or professional services environment
• Experience taking meeting notes and tracking action items for cross-functional teams
• Familiarity with reporting or dashboard tools beyond Asana

We believe a happy team is a solid team; it's as simple as that.

• Fully remote:
  We believe the best team is one that isn't limited by proximity to a physical location. Whether it's the West Coast or the East Coast, we work with team members across all of the U.S. time zones.
• Collaborative team environment:
  Your voice is important, and we believe the best projects include contributions from everyone.
• Great benefits: 30 paid days off and 401(k) matching. What more could you ask? Oh yeah, we cover 100% of health insurance premiums for all team members and 50% for their spouses and dependents.
• Flexible schedule:
  Some people are early birds who love collaborating in-person at our offices. Others are night owls who enjoy working from home. We are flexible to accommodate different work styles, times, and locations — within reason and the needs of our clients — of course!
• New equipment:
  In order to produce incredible work, we have to have incredible equipment. Sorry if you were hoping for a 7-year-old PC. That's just not our style.
• Philanthropy:
  We like to do our part to help our community. With our philanthropy committee and donation matching system, we offer…