Administrative & Marketing Virtual Assistant

This is a remote position.

Business:

Professional Speaker | Presentation Trainer | Executive Coach

Location:

United Kingdom

Position:

Administrative & Marketing Virtual Assistant

Is seeking a proactive, highly organized, and personable Virtual Assistant to provide administrative and light marketing support for his speaking, coaching, and training business.

The role is primarily administrative, with an initial focus on relaunching his newsletter before expanding into contact outreach, social media support, and ongoing business administration.

This is not a highly technical or video production role. Instead, Lee is looking for someone who is dependable, communicates exceptionally well in English, takes initiative, and can work independently with minimal supervision.

• Organise and maintain subscriber database (approximately 800 contacts)
• Repurpose existing content, transcripts, and previous materials into newsletter content
• Format newsletters professionally
• Schedule and send newsletters
• Maintain mailing lists
• Monitor newsletter performance
• Suggest improvements for future editions

• Send emails to existing contacts in manageable batches
• Follow up with prospects when requested
• Maintain contact database
• Track responses
• Keep outreach records updated

• Some inbox management
• Calendar scheduling
• Appointment coordination
• Document organisation
• File management
• Data entry
• Preparing simple documents
• Research support as required

• Repurpose existing content into social posts
• Schedule content using a scheduler which Lee has
• Create simple graphics using Canva if needed
• Monitor comments/messages where appropriate

• Customer follow-ups
• CRM updates
• Research projects for new work, lots of web searches
• Event administration
• Workshop support
• New client assistance
• Process documentation

• Excellent written and spoken English
• Outstanding organisational skills
• Strong administrative experience
• Newsletter/email marketing experience
• Excellent attention to detail
• Ability to prioritise work
• Self-motivated
• Resourceful
• Comfortable working independently
• Professional, friendly communication skills
• Able to work some UK/GMT hours, or with strong overlap into the GMT working day - not 100% needed though

• Coaches
• Trainers
• Consultants
• Professional speakers
• Small business owners
• Executive coaching businesses

• Createsend (Campaign Monitor) — primary email platform
• Zoho Email — used occasionally for larger mailouts, kept separate to protect sender reputation on Createsend
• Google Workspace
• Apple Pages and Microsoft Office
• Canva
• Google Drive
• Calendly type app – Tidycal
• Zoom
• Social media scheduling tools
• Basic CRM systems (preferred but not essential)

• Friendly
• Professional
• Positive
• Curious
• Trustworthy
• Highly organised
• Proactive
• Reliable
• Able to solve problems independently
• Comfortable making decisions without constant direction

• Copy editing
• Proofreading
• Basic graphic design
• Email marketing
• Customer service
• Research
• Content repurposing

The VA will have access to contact data and inbox systems. A confidentiality agreement forms part of the working contract.

• Successfully relaunch the newsletter
• Maintain consistent communication with Lee's contact list
• Reduce Lee's administrative workload
• Deliver work with minimal supervision
• Help improve business efficiency
• Become a trusted long-term support partner

• Administrative support over technical skills

• Uses initiative
• Requires minimal supervision
• Is friendly and professional
• Can communicate confidently with clients
• Works UK/GMT hours or close to it

• Heavy video editing
• Complex graphic design
• Advanced technical or automation expertise

Lee expects the role to evolve over time. Once the administrative foundation is established, additional responsibilities may be delegated based on business needs.

Part-Time (with potential to grow)

Initially 10 hours per week