Registrar - Georgia Connections Academy

Hybrid, GA
2763 Meadow Church Road
Suite 208
Duluth, GA 30097, USA

Company Summary

Georgia Connections Academy is a tuition-free, full-time virtual school for students in grades K-12 throughout Georgia. The school is authorized by the Georgia Charter Schools Commission and governed by an independent Board of Directors, with a mission to maximize academic achievement for students who are seeking other academic options. The school is operated by Georgia Connections Academy, a nonprofit corporation, through a contract with Connections Academy of Georgia, LLC, to provide its educational program and other services.

Connections Academy, a division of Connections Education, is accredited by AdvancED, and GACA is accredited by the Southern Association of Colleges & Schools Council on Accreditation and School Improvement.

Georgia Connections Academy strives to create an inclusive environment that welcomes and values the diversity of the people we serve. We foster fairness, equity, and inclusion to create a workplace environment where everyone is treated with respect and dignity.

Position Summary and Responsibilities

Working from the Duluth, Georgia, office and from your home office within Georgia, the School Registrar will be responsible for daily administrative tasks of the school related to input and maintenance of student record data in the school’s education management system (EMS) and myGADOE Portal.

All GACA teachers and staff must be able to regularly participate in required in-person activities that may require overnight travel throughout the state of Georgia, including but not limited to:

• School and department meetings
• Professional development and required training
• State testing, End-of-Pathway testing, and all in-person summative and formative assessments
• Graduation and other school-level events

The School Registrar will be responsible for , but not limited to, the successful completion of the following tasks:

Withdrawal Processing & Documentation

• Manage the district withdrawal process, including caretaker-requested and administrative withdrawals
• Process and document withdrawals accurately and in a timely manner within EMS and state systems
• Generate and distribute official withdrawal notices to families and applicable stakeholders
• Ensure all withdrawal records meet state compliance and audit standards

Family Communication & Case Management

• Conduct outreach to families regarding withdrawal status, including sensitive and high-stakes conversations related to administrative withdrawals
• Provide clear, policy-aligned guidance to families regarding next steps and documentation
• Maintain professionalism and confidentiality in all communications

Stage 5 Follow-Up & Student Tracking

• Conduct monthly follow-up on Stage 5 students to determine subsequent enrollment or status
• Perform research and outreach to identify student placement when unknown
• Maintain accurate documentation to support state reporting and compliance requirements

Compliance & Reporting

• Comply with State Laws and Rules
• Maintain an active role in the review and finalization of state reporting
• Utilize the State Longitudinal Data System (SLDS) and myGADOE Portal
• Create and maintain DFCS (Division of Family & Children Services) tracking lists for Social Workers
• Ensure all documentation is audit-ready and aligned with regulatory expectations

Data Integrity & Systems Management

• Maintain accurate and up-to-date student records related to withdrawals
• Ensure data integrity across all systems and reports
• Maintain and update procedures to ensure consistency and compliance
• Work closely with school leaders and district administrators
• Supervise an Assistant Registrar
• Support the verification process of Seniors for graduation cohort, as applicable to withdrawal status
• M…