Executive Assistant; Mexico Job Phoenix Arizona USA,Administrative/Clerical

Position: Executive Assistant (Mexico)
Executive Assistant (Remote)

Wing is on the exciting mission of redefining the future of work for companies worldwide! We are looking to be the one-stop shop for companies that are looking to build world‑class teams & place their operations on autopilot.

And we’re looking for a Bilingual Executive Assistant!

Duties and Responsibilities include but are not limited to:

Create and send statements or invoices, track payments, and record company expenses.

Gather data on trends, industry best practices, and other publicly available information and prepare reports on the findings (e.g., for comparative analysis).

Store and organize documents and files.

Data Entry: prepare lead lists or meeting minutes, transcribe audio recordings, prepare payroll information, and organize research notes.

Research products, purchase goods & secure samples.

Store, update & collect information for marketing and sales campaigns through a CRM system.

Monitor projects, conduct internal communication & organize company data.

Coordinate team calendars, prevent scheduling conflicts & ensure clients are on time and prepared for meetings.

Prepare itineraries, book hotels, rental cars, etc.

Convey information to incoming calls & make calls for appointments or conduct informational inquiries.

Reply to emails, follow up on correspondence, organize inbox as per client preferences, and notify clients about important emails.

Synthesize data & other content into cohesive reports and presentation slides.

Upload videos, manage negative reviews, and keep the account profile up to date.

Ad hoc tasks

Qualifications:

Minimum of 3 years of experience as an Executive Assistant to C-levels (CEO, COO etc)
Bachelor’s degree or any certificate course (required)
Excellent phone, email, and instant messaging communication skills
Excellent English communication skills, both written and verbal (at least B2 level)
Solid organizational & time management skills
Tech savvy & familiar with current technologies, like desktop sharing and cloud services
Experience with word-processing software and spreadsheets (e.g., MS Office)
Knowledge of online calendars and scheduling (e.g., Google Calendar)
Proactive attitude & willingness to be trained

Technical Requirements:

USB Headset with Noise Cancellation feature
Working Webcam
Main and backup computer: at least 1.8 GHz processor with at least 4GB RAM
Main Internet Service Speed: at least 25 Mbps wired connection
Backup Internet Service Speed: at least 10 Mbps

Benefits:

Performance Incentives
Job Security and Stability
Paid Training
Inclusive Culture
Upskilling Opportunities
100% Work-From-Home
Exceptionally Supportive Team
Opportunities for Career Growth
Fun Work Environment
Holiday & Overtime Pay
Bonuses, Tips, and Referral Program

Schedule: 20-40 hours per week

Location: This is a remote job

Salary: This is based on your experience and skills.