Executive Assistant - Raleigh, NC

Note:

At Catapult, we're partnering with our client to identify an exceptional Executive Assistant to join their team.

We're seeking a seasoned Executive Assistant with a strong work ethic to add value, providing comprehensive administrative and operational support to the CEO and other executive team members. This trusted role manages executive priorities, confidential communications, governance support, company events, travel, office operations, and selected accounting responsibilities for affiliated companies. You will also provide leadership and support to one direct administrative report.

The ideal candidate is a strong relationship-builder with excellent interpersonal skills, a strategic mindset, and a knack for solving problems while keeping sight of both the big picture and the finer details. Proactive, resourceful, and thrive in dynamic environments, remaining calm under pressure and adapt as priorities shift. Success in this role also requires strong technical proficiency and a genuine enthusiasm for leveraging technology to improve efficiency, streamline processes, and support executive success.

Now that's a pretty amazing job, right? So what are you waiting for – come join our growing team at our home office in Raleigh!

Raleigh, NC (100% Onsite daily)

There is minimal travel associated with this role.

• Work closely with the CEO to understand Company priorities, to align executive team, and to ensure timely completion of strategic commitments and projects.
• Provide administrative support to the Chairman and CFO and assist vice presidents and other senior leaders including General Managers and Directors.
• Manage complex executive calendars, schedule meetings, coordinate logistics for Board and leadership sessions and anticipate preparation and follow-up needs.
• Handle confidential correspondence, information and communications with sound judgement and professionalism.
• Answer and route phone calls, take / relay messages, support faxes and communications.
• Prepare / edit critical correspondence, corporate minutes and executive-level documents.
• Prepare agendas, take detailed meeting notes, and draft follow-up reports.
• Prepare expense reports and assist with budget tracking.
• Maintain organizational charts, calendars, and internal portals.
• Manage office supply accounts for all offices, manage vendor relationships and monitor purchasing and office supply accounts to support cost efficiency and to optimize costs.
• Help maintain stocked, orderly, and meeting-ready conference rooms.
• Organize onsite and offsite company events, functions, and executive travel arrangements.
• Support HR initiatives, employee appreciation events, and award nominations.
• Oversee Company's travel program and credit card reconciliation / reporting.
• Coordinate registration, hotel, and travel for industry conventions and trade shows.
• Run business errands and provide cross-functional support as needed.
• Complete any additional assigned projects.
• Provide leadership and support to one administrative direct report.
• Minimal travel required.

• 5+ years of experience supporting senior executives or serving in a high-level administrative role.
• Advanced proficiency in Microsoft 365 applications, including Excel, Word, Outlook, Teams, One Note, PowerPoint, and SharePoint.
• Expert-level calendar management utilizing Outlook and coordinating executive travel arrangements.
• Demonstrable experience with virtual meeting technologies, including Microsoft Teams, Zoom, and Webex, including meeting scheduling, recording, attendee management, and presentation support.
• Experience using collaboration and document management platforms such as SharePoint, One Drive and electronic file management systems.
• Interne…