Physical and Life Sciences Principal Associate Director's Executive Assistant - Security Clearance Required

Mid-Senior Level | Full-time
Administrative | Livermore, CA | 10/02/2026

Reference #: REF
8953L

Job Code: A03.2 Executive Assistant 2 / A03.3 Executive Assistant 3

Organization: Physical and Life Sciences

Position Type: Career Indefinite

Security Clearance: Active DOE Q clearance (or active Top Secret clearance)

Drug Test: Required for external applicant(s) selected for this position (includes testing for use of marijuana)

Medical Exam: A job-related pre-placement medical examination may be required

Join us and make YOUR mark on the World!

Are you interested in joining some of the brightest talent in the world to strengthen the United States’ security? Come join Lawrence Livermore National Laboratory (LLNL) where our employees apply their expertise to create solutions for BIG ideas that make our world a better place.

We are committed to a diverse and equitable workforce with an inclusive culture that values and celebrates the diversity of our people, talents, ideas, experiences, and perspectives. This is essential to innovation and creativity for continued success of the Laboratory’s mission.

We have an opening for an
Executive Assistant
. You will perform a full range of advanced, complex, diverse, and sensitive administrative duties in support of the Principal Associate Director (PAD) and supporting staff, including managing complex calendars, coordinating high-level meetings and communications, overseeing the PAD signature process, arranging extensive travel, and driving operational efficiency through AI tools and emerging technologies. You will serve as the central point-of-contact for the PAD Office and senior leaders, interfacing with senior-level internal and external personnel, including government officials, to exchange, gather, and disseminate information.

This position is in the Physical and Life Sciences (PLS) Principal Associate Director's Office.

This position offers a hybrid schedule, blending in-person and virtual presence. You will have the flexibility to work from home one day per week.

This position will be filled at either level based on knowledge and related experience as assessed by the responsibilities (outlined below) will be assigned if hired at the higher level.

You will

• Represent the Principal Associate Director (PAD) in daily administrative matters, clarifying, coordinating, communicating, and disseminating information on behalf of the PAD, and serve as a central administrative point-of-contact for the Directorate; interact with all levels, both internal and external personnel, to achieve Directorate goals.
• Organize, prioritize, and coordinate the PAD’s complex calendar with authority to commit time; coordinate scheduling of intricate meetings both on-site and off-site.
• Research, analyze, prepare, and assemble information and data from multiple sources; coordinate findings and other information with senior-level staff, both internal and external to the Laboratory.
• Review documents submitted for PAD signature for completeness and accuracy, as well as compose correspondence for management and own signature including sensitive personnel information, reports, agendas, and memoranda.
• Arrange/coordinate foreign and domestic travel for the PAD and staff, which may include special and extensive requirements.
• Review and answer mail and inquiries on own initiative and determine if executive action is required. Refer matters to appropriate parties for action and follow up to ensure proper and timely disposition; screen calls and visitors, respond to questions, resolve administrative issues, and assist and back up other administrative personnel in the PAD…