Administrative Specialist III
Safford, Graham County, Arizona, 85548, USA
Listed on 2026-10-05
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Administrative/Clerical
Office Administrator/ Coordinator, Business Administration
Organizational values include a commitment to diversity, equity and inclusion; a focus on accountability, transparency, coordination and collaboration; and an emphasis on improving outcomes that will ensure young children start kindergarten healthy and ready to succeed in school and in life. First Things First values its government-to-government relationships with tribes in Arizona. Tribes can participate in First Things First in one of two ways: by electing to have their tribal lands treated as separate regions by the statewide FTF Board, or by electing to have their tribal lands treated as part of the FTF regions in which their lands are geographically located.
To date, 19 federally recognized tribes have elected to participate in First Things First (10 as separate regions, and nine as part of the region in their geographic area). The Ak-Chin Indian Community, San Carlos Apache Tribe and Tonto Apache Tribe tribes(s) are located within the Central East Regional Area.
Administrative Specialist IIISalary: $47,840
Grade: 17
Job Summary
The Administrative Specialist III (ASIII) position serves as the central coordinator for the Central East Regional Area including administrative support for the five regions Cochise, Gila, Graham/Greenlee, Pinal and the San Carlos Apache Tribe and assists the Central East Regional Area Director. A key function of this position is to provide active support to the five regional partnership councils, each comprising 11 volunteer community members, ensuring that meetings comply with the legal obligations established for First Things First.
This position is an integral part of a team-based environment, providing a variety of complex administrative activities as well as being part of a culture that offers exemplary customer service. The ASIII serves as an ambassador and trustworthy representative of First Things First, coordinating work with regional staff, regional council members and ensuring effective communication with internal colleagues and external community partners.
This position also has the opportunity to work as an active and contributing member of multiple teams, including working professionally and effectively with other administrative specialists to develop increased efficiencies in administrative work.
This position may offer the ability to work remotely, within Arizona, based upon the department's business needs and continual meeting of expected performance measures.
The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State's Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.
Job Duties- Administratively support staff and volunteer regional council members.
- Examples of staff support include the Central East Regional Area Director and the regional specialist. Includes directly reporting to the Central East Regional Area Director.
- Examples of support include calendar management, reimbursement and travel management, coordination of regional council meeting logistics (includes virtual and in-person formats) and meeting document preparation such as meeting packets, recording and retaining meeting minutes, etc. in adherence to Open Meeting Law.
- Project manager and leader for multiple/simultaneous administrative responsibilities.
- Examples include regional area budget and procurement monitoring, office management, records retention, file management, state vehicle management and cross-regional collaboration activities.
- Proficient in communicating using multiple modalities, including email, instant messaging, phone and text.
- Process applications and related paperwork using a web-based platform for volunteer regional council members and support the member onboarding process while…
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