Executive Assistant​/Operations Assistant

Position Type: Full-Time, Remote
Working Hours: U.S. Business Hours

At Pavago, one of our clients is hiring a highly organized and proactive Executive Assistant / Operations Assistant to support leadership and help keep day‑to‑day business operations running smoothly.

This is a hands‑on support role combining executive assistance, administrative coordination, task management, communication, and operational support
.

You’ll manage calendars, communications, follow‑ups, documents, projects, and recurring operational tasks while helping leadership stay organized and focused on higher‑priority initiatives.

This role is ideal for someone who is resourceful, detail‑oriented, proactive, and comfortable managing multiple priorities with limited supervision
.

• Manage calendars, appointments, and meetings
• Coordinate scheduling across internal and external stakeholders
• Organize meeting logistics and ensure leadership is prepared
• Manage scheduling changes and conflicting priorities
• Coordinate travel and related logistics when required

• Support inbox management and email organization when required
• Draft and coordinate professional internal and external communications
• Track important follow‑ups and outstanding requests
• Ensure action items do not fall through the cracks
• Escalate urgent or high‑priority matters appropriately

• Track tasks, projects, deadlines, and action items
• Follow up with stakeholders on outstanding deliverables
• Maintain organized trackers for leadership priorities
• Help coordinate administrative and operational projects
• Provide visibility into deadlines, responsibilities, and next steps

• Prepare and format reports, documents, presentations, and spreadsheets
• Maintain accurate and organized business documentation
• Assist with data entry and administrative reporting
• Organize shared files and information for easy access
• Proofread materials for accuracy and professionalism

• Support CRM and recurring operational processes
• Maintain accurate information across company systems
• Assist with administrative workflows and process coordination
• Learn and navigate new software, platforms, and AI tools
• Help identify missing information or operational gaps and follow through on resolution

• Conduct online research as needed
• Compile findings into clear, organized summaries
• Assist leadership with special projects and administrative requests
• Coordinate information across teams and stakeholders
• Support miscellaneous business needs as priorities evolve

• 2+ years of experience as an Executive Assistant, Virtual Assistant, Operations Assistant, Administrative Assistant, or similar role
• Excellent spoken and written English
• Strong organizational and time‑management skills
• High attention to detail and accuracy
• Strong proficiency with Google Workspace and/or Microsoft Office
• Experience managing calendars, meetings, documents, and follow‑ups
• Comfortable learning new software and AI tools
• Ability to manage multiple priorities and deadlines simultaneously
• Proactive and resourceful problem‑solving approach
  
  Able to work independently with limited supervision
• Reliable internet connection and professional remote‑work setup
• Ability to overlap with U.S. business hours

• Experience directly supporting founders, executives, or senior leadership
• Experience with CRM or project management platforms
• Experience coordinating travel and complex calendars
• Strong Excel or Google Sheets skills
• Familiarity with tools such as Slack, Zoom, Calendly, Asana, Click Up, or similar platforms
• Experience…