Executive Assistant

Job Description

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* ESSENTIAL FUNCTION/DUTY:**

The Executive Assistant, or Personal Executive Assistant, provides high-level administrative and strategic support to the Executive Leadership team, helping manage their time, priorities, and communications efficiently.

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* EXECUTIVE ASSISTANT

DUTIES AND RESPONSIBILITIES:

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• Manage executives' calendars, appointments, and meeting schedules.
• Coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries.
• Screen phone calls, emails, and correspondence, responding on behalf of the executive when appropriate.
• Prepare reports, presentations, meeting agendas, and other business documents.
• Organize and coordinate meetings, conferences, and special events.
• Take meeting minutes and track action items to ensure timely follow-up.
• Maintain confidential files, records, and sensitive information with discretion.
• Prioritize incoming requests and resolve scheduling conflicts.
• Serve as a liaison between executives, employees, clients, vendors, and external stakeholders.
• Monitor deadlines and ensure executives are prepared for meetings and presentations.
• Conduct research and compile information for business decisions and projects.
• Assist with budget tracking, expense reports, and invoice processing.
• Coordinate office operations and support administrative projects as needed.
• Manage correspondence and maintain accurate filing systems.
• Handle special projects and perform additional duties assigned by the executive.

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* Key Skills
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• Excellent organizational and time-management skills
• Strong written and verbal communication
• High level of professionalism and confidentiality
• Proficiency in Microsoft Office Suite and Google Workspace
• Calendar and travel management
• Problem-solving and decision‑making abilities
• Attention to detail and accuracy
• Ability to multitask and prioritize effectively
• Interpersonal and customer service skills
• Adaptability in a fast‑paced environment

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* EDUCATION AND/OR

EXPERIENCE:

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• Associate's or bachelor's degree
• Experience supporting senior leaders or C‑suite executive
• Proficient in Microsoft/Google Office Suite
• Experience producing management‑level reports
• Understanding of information security
• At least five years’ experience working with people from various ethnic, economic, and educational backgrounds, both as colleagues and as clientele
• Candidate must feel comfortable engaging in community‑based services and organizations
• Experience developing and retaining relationships with other service providers
• Proven Crisis intervention training or knowledge
• Ability to demonstrate critical thinking
• Requires mobility to work with a community‑based caseload.
• Ability to maintain assigned community and home‑based services.
• Ability to work effectively with diverse individuals and groups3–7+ years of administrative or executive support experience