Executive Coordinator

Provides high-level executive support to the President, exercisinginitiative, discretion, and independent judgment.

Anticipates the President’s needs and priorities to ensure institutional initiatives and projects advance effectively.

Serves as primary point of contact for the internal and external

Harper community, facilitating smooth communication between the President and all parties.

Proactively determines the prioritization of situations and responses requiring the President’s attention. Composes independentreplies to correspondence for signature.

Composes, edits, and coordinates correspondence, reports,presentations, briefings, and other executive documents. Draftsresponses independently for the President’s review and signature as appropriate.

Coordinates the preparation and distribution of meeting agendas,presentation materials, supporting documents and other information required for executive meetings and presidential engagements.

Supports the Executive Cabinet meetings and other committee meetings as assigned through note taking and follow-ups.

Supports the President’s participation in roles on local, state and national boards.

Performs related duties and special assignments as directed by the President.

Manages the President’s complex calendar, prioritizes meetingrequests, coordinates appointments and engagements, and arrangestravel, itineraries, and related logistics.

Manages the daily administrative operations of the President’soffice, establishing work priorities and coordinating office activities to ensure timely and effective delivery of administrative support.

Manages and performs a broad array of administrative support functions for the President’s Office such as, preparing reports,scheduling meetings, drafting agendas, developing and distributingpresentation materials, minute-taking, providing hospitality to allguests, check requisitions, receiving and responding to phone andemail correspondence, etc.

Supervises assigned administrative support staff.

Develops, maintains and improves administrative procedures and practices to promote efficient office operations and effective coordination of responsibilities.

Reviews all employment offer letters of the College on behalf ofthe president, ensuring accuracy in the established review and approval process. Collaborates with the Chief of Staff and support staff within the office to meet the priorities of the President.

Establishes and maintains collaborative working relationships withall levels of the institution, as well as external constituents.

Maintains working knowledge of all major initiatives of the institution.

Monitors the office budget during the fiscal year, maintainsexpenditures and serves as cost center manager for the President’sOffice; assembles budget information and prepares the initialoffice budget.

Manages sensitive information with discretion and confidentiality.

Properly maintains Presidential records and correspondence toensure organization and quick retrieval.

Maintains and updates the President’s presentation database and professional vitae, including records of external presentations and engagements.

Maintains internal communication with appropriate staff and administrators and responds to inquiries in accordance with established procedures. Works with Communications team to finalize and execute all-campus communications from the President.

Work is primarily indoor and sedentary in nature. Flexibility towork early mornings, evenings and weekends as required based on the President’s schedule and college needs. Remote work must be coordinated with…