Event Coordinator, Conferences and Events

We are seeking an Event Coordinator to join the Foundation in its mission of benefit ting, supporting, and enhancing the California Community Colleges—the largest and most diverse system of higher education in the nation. The Foundation for California Community Colleges is on a mission to double its impact in the next 10 years. We are a group of relentless optimists and innovators in education, working collaboratively with public and private partners to help improve the student experience and expand pathways to economic and social mobility in communities across California.

What You’ll Do

The Conferences and Events Coordinator position is an excellent opportunity for an individual with strong skills in planning, and execution to support events for the Foundation for California Community Colleges and the California Community Colleges Chancellor’s Office. You’ll be a part of the dynamic non-profit team facilitating collaboration, accelerating innovation and increasing system wide resources.

The Event Coordinator will support Event Specialists on their larger events while also manage smaller in-person, hybrid or virtual events from conception to execution and post-event wrap up.

• Assist with client Intake, Planning and/or Debrief Meetings.
• Assist with Venue Management: RFP Management, analysis, selection, and site visits, Venue Contracts, Banquet Event Orders and AV Contracts.
• Assist with Event Technology:
  Registration, Event Platform, Auxiliary, and Networking.
• Assist with Event Communications Plans for both the Speakers and Attendees.
• Assist with the creation and/or review process of event registration sites and/or communication deliverables.
• Manage and update event documents:
  Run of Show, Planning Timeline, Internal & External Documents.
• Provide support and/or manage on-site needs: registration desk, food and beverage, speakers, and other onsite logistics as needed.
• Contribute to team effort by completing other projects and tasks as assigned.

Attributes for Success

• Minimum of (2) + years related client-side work experience in conception to execution of event planning, conference services and logistics.
• Minimum of (2) + years of experience supporting a team.
• Event Planning and Event Execution Experience.
• Hotel RFP, Contract and AV Contract Experience.
• Exemplary, responsive customer service skills.
• Ability to identify and mitigate risk for organization and clients.
• Ability to prioritize assignments to ensure they are completed in a timely manner.
• Ability to plan projects from start to finish and see them through to success.
• Ability to understand and deliver on budgets and complex timelines.
• Strong initiative, with proactive and intuitive problem-solving instincts.
• Strong remote work productivity and ability to multitasking as projects arise
• Proficiency with Microsoft Office Suite (specifically Word, Outlook, PowerPoint, and Excel) event registration software, scheduling tools, CRM (such as Salesforce), task management tool (like Asana) and other standard office software and equipment. Proficiency with Google Suite (Including Google Drive, Google Docs, Google Sheets, and other functions within Google)
• We’re recruiting for mission-driven, passionate, equity-minded individuals with a strong desire to impact and change people’s lives for the better
• Our work holds great weight and responsibility, and the opportunity to impact the lives of millions
• Innovation, creativity, collaboration, and entrepreneurship are encouraged as employees work to achieve organizational goals
• FoundationCCC blends the impact of a non-profit, the culture of an entrepreneurial start-up , and the scale of a state…