Senior Search Coordinator
Wellesley, Norfolk County, Massachusetts, 02482, USA
Listed on 2026-02-16
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Business
Office Administrator/ Coordinator, Administrative Management, Business Administration -
Administrative/Clerical
Virtual Assistant/ Remote Admin, Office Administrator/ Coordinator, Administrative Management, Business Administration
Benefits
- 401(k)
- Dental insurance
- Health insurance
Senior Search Coordinator
We are a growing, nationally focused retained executive search firm based in Boston seeking Senior Search Coordinator to play a central role in supporting our partners and research team in the delivery of client engagements.
This is an execution-oriented role for someone who thrives in a fast-paced, team-driven environment. We partner with leading private equity and venture-backed firms and their portfolio companies to recruit senior executives and board leaders. Our work spans the full investment lifecycle, from deal diligence and leadership assessment through value-creation hires and exit readiness.
The Senior Search Coordinator will oversee the operational heartbeat of the search process — managing timelines and deliverables, ensuring data accuracy within firm systems, and producing client-ready materials that reflect the highest professional standards. The ideal candidate is an exceptional communicator and writer, deeply organized, and energized by managing details that lead to high-impact outcomes.
This role is hybrid, based in our Wellesley office (3–4 days per week).
Key Responsibilities- Engagement Support & Coordination — Partner closely with consultants, recruiters, and operations colleagues to ensure searches progress efficiently and deliverables meet firm standards.
- Prepare client-facing materials including research summaries, briefing documents, and candidate profiles.
- Manage data input and integrity across internal systems, including our CRM (Affinity).
- Support the development, organization, and accuracy of internal and external deliverables.
- Maintain strict confidentiality and professionalism in all aspects of client engagement.
- 7–10+ years of experience in executive search, professional services, operations, or a related support role.
- Experience in retained search or a small, fast-paced professional services environment strongly preferred.
- Superior attention to detail and a commitment to excellence.
- Proven ability to manage multiple projects and shifting priorities successfully.
- Exceptional written and verbal communication skills with a focus on clarity and tone.
- Proficiency with Microsoft Office; experience with CRM systems (Affinity preferred) and comfort with new tools and technologies.
- Curious, thoughtful, and detail-oriented in approach.
- Highly organized with strong follow-through and accountability.
- Comfortable in a dynamic, client-focused environment where priorities can shift quickly.
- Reliable and proactive, anticipating needs before they arise.
- Exercises sound judgment, discretion, and integrity in all interactions.
- Thrives in a collaborative environment and enjoys partnering with senior team members.
- Maintains consistently high standards for accuracy, quality, and responsiveness.
- Hybrid role preferred, with in-office presence in Wellesley several days per week.
- Collaborative, entrepreneurial firm culture that values initiative, excellence, and continuous learning.
- Flexible work from home options available.
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