Contract Administrator

R Contract Administrator (Open)

Location:

Kennesaw, GA (SAF) - Management At Airgas, we are committed to building a diverse and inclusive workplace that embraces the diversity of our employees, our customers, patients, community stakeholders and cultures across the world.# Airgas is Hiring for a Contract Administrator in Kennesaw, GA!

We are looking for you!
* Hybrid role in Kennesaw, GA.
** Recruiter:  Quentin Chavis Jr. /  /
** The Contract & Pricing Administrator is a critical operational role responsible for the end-to-end lifecycle of Bulk, Microbulk, and Cylinder gas contracts. This position acts as the central hub between Sales, Field Service, Finance, and Customer Service. The successful candidate will manage a regional price portfolio, ensuring data integrity across SAP, Salesforce, and PROS, while maintaining high standards for customer documentation and revenue protection.
1. Contract Lifecycle & Account Management
* New Customer Onboarding:
Execute full setup for new Bulk and Microbulk installations, including creating "Ship To" numbers in SAP, ensuring correct branch assignments, and verifying payment terms.
* Documentation & Compliance:
Ensure all Product Supply Agreements (PSA) and Riders are fully executed. Maintain digital and physical contract files, including Capital Appropriation Requests (CAR) and First Fill letters.
* Systems Integration:
Update and manage data across Salesforce (closing opportunities), SAP (billing plans), and PROS (agreement terms).
* Cylinder Agreements:
Coordinate execution and filing for cylinder-specific agreements, ensuring pricing teams are notified for REGL Sales Deal setup.
2. Pricing, Billing & Revenue Integrity
* Price Maintenance:
Manage regional price maintenance for over $8 Million/month in sales.
* Adjustments & Increases:
Facilitate annual price reviews. Prepare mail-merge notifications for customers and update API/Facility Fee changes in PROS.
* Complex Billing:
Create and update ZMV/Billing Plans in SAP for new installs, upgrades, and tank replacements. Calculate indices per agreement terms and create tiered pricing entries.
* Financial Support:
Assist Collections with A/R needs and process approved credit/debit memo requests for tank removals or spot loads.
3. Operational Coordination & Field Service Support
* Asset Management:
Coordinate tank upgrades and removals, ensuring old billing plans are terminated and field service costs (crane/freight) are properly billed via debit memos.
* Cross-Functional Liaison:
Act as the primary point of contact for Field Service Technicians to tie tank codes (TC) to ship-to (SH) locations.
* Data Tracking:
Maintain master tracking sheets on Google Drive for lost customers, new signings, and tank removals.
4. Reporting & Analytics
* Monthly Reporting:
Generate and format monthly sales reports (D2G2/CBS versions) using Business Warehouse (BW).
* Custom Analytics:
Provide ad-hoc volume and sales reports for the VP of Bulk and Sales Specialists.
* Indices & Scales:
Monitor U.S. Diesel Fuel averages monthly to determine and upload updated fuel surcharge (ZFGS) rates.## ________________________##
*
* Required Qualifications:

*** High School Diploma or equivalent
* 5 years of experience in contract administration, billing, or sales operations
* ERP/CRM:
Proven hands-on experience with SAP (specifically SD/Billing modules)
* High proficiency in Microsoft Excel (Pivot Tables, Mail Merges) and Google Workspace
* Demonstrated experience managing high-volume accounts or revenue streams
*
* Preferred Qualifications:

*** Bachelor’s degree in Business Administration, Finance, Accounting, or a related field preferred
* Salesforce is highly preferred
* Experience with PROS or similar price management tools
* Previous oversight of multi-million dollar regional portfolios is a plus
** Physical Requirements & Work Environment:
*** Standard Office Environment:
This is a sedentary role primarily performed within a climate-controlled office or home-office setting.
* Visual Demands:
Extensive time spent reading computer monitors, analyzing spreadsheets, and verifying small-print data in SAP and PROS.
* Manual Dexterity:
Frequent use of a keyboard and mouse for data entry; occasional use of office equipment such as scanners and printers for physical contract filing.
* Communication:
Must be able to communicate clearly via telephone and email with internal stakeholders and external clients.
* Organizational Stamina:
Ability to maintain focus and accuracy during high-volume periods (e.g., the 5th of the month reporting deadlines or annual price increase cycles).________________________
** Benefits
* * We care about and support our Airgas Families. This is evident not only through our competitive compensation but also through a comprehensive benefits package that includes medical, dental, and vision plans, short-term and long-term disability, life and accidental death and dismemberment (AD&D) insurance, Employee Assistance Program (EAP), pre-tax commuter transportation benefit,…