Vendor Management Coordinator

Pay or shift range: $33.65 USD to $36.06 USD. The estimated range is the budgeted amount for this position. Final offers are based on various factors, including skill set, experience, location, qualifications and other job‑related reasons.

Founded in 2000, Plaza Home Mortgage, Inc. is a privately owned, full‑service national lender, offering Wholesale, Correspondent, Renovation and Reverse residential mortgages. Headquartered in San Diego, California, Plaza employs a network of sales associates to serve its clients nationwide.

Plaza is dedicated to building quality, long‑term relationships with its mortgage broker and correspondent clients by offering comprehensive programs and exceptional customer experience.

The Vendor Management Coordinator serves as a primary point of contact between external vendors and internal business stakeholders. This role supports the full vendor lifecycle—including onboarding, data maintenance, contract administration, and ongoing monitoring—to ensure accuracy, compliance, and timely execution of vendor‑related activities. The Coordinator helps maintain an organized, audit‑ready vendor environment and supports leadership with reliable data and reporting.

• Add new vendors into the vendor management system and ensure all required information is complete and accurate.
• Manage the vendor offboarding process and ensure proper documentation and system updates.
• Notify Accounts Payable of new vendor additions and assist as needed with invoice processing.
• Contract & NDA Coordination:
  • Process Non‑Disclosure Agreement (NDA) requests via Docu Sign and coordinate between vendors, Legal, and senior leadership.
  • Support contract management by entering contract metadata, maintaining accuracy, and ensuring contract files are properly stored.
  • Monitor contract renewal dates and coordinate renewal activities with business channels and senior leadership.
• Maintain and update vendor records in the vendor management database as changes occur.
• Perform monthly vendor data quality assurance, including reconciling vendor lists and validating data accuracy.
• Log vendor incidents, gather remediation details, and track follow‑up actions.
• Coordinate recurring vendor business reviews and track performance outcomes.
• Run monthly exclusionary checks on the vendor panel in accordance with agency guidelines.
• Reporting & Compliance:
  • Prepare quarterly reports to support the Vendor Management Sub-
  • Ensure compliance with all company policies and procedures.
  • Perform additional vendor management tasks as assigned.
• Other duties as assigned

• Strong attention to detail and accuracy.
• Ability to manage multiple priorities and deadlines in a fast‑paced environment.
• Effective written and verbal communication skills.
• Proficiency with Microsoft Office applications, especially Excel and Outlook.
• Ability to learn vendor management software (experience with Process Unity is helpful).
• Associate’s or Bachelor’s degree in Business, Finance, Risk, or related field.
• Experience in vendor management, procurement, risk management, or Accounts Payable.
• Familiarity with Docu Sign workflows.
• Experience in a financial services or regulated environment.

This is a remote position.

Estimated Rate of Pay: $33.65 - $36.06

This position is full‑time; non‑exempt.

In addition, Plaza offers a competitive benefits package; including medical/dental/vision, paid time off and holidays, 401(k), life and pet insurance. Plaza also offers additional benefits such as an employee friends and family loan and an employee assistance program that includes a variety of discounted services.

Plaza is an EEOC employer and follows all federal, state, and local laws relating to fair employment.

Plaza Home Mortgage, Inc. is committed to preventing, stopping and remedying all forms of discrimination that occur in its workplace. Managers are accountable for keeping Plaza's workplace free from discrimination and ensuring that Plaza provides equal employment opportunity for all in the workforce and for those seeking to become members of Plaza's workforce.

Plaza's…