Event Sourcing Manager - Part Time

Description

The Event Sourcing Manager supports a single high-touch, dedicated client account with a focus on hotel and venue sourcing, contract and cost‑savings negotiations, and delivering consultative procurement services. The ideal candidate combines deep industry knowledge with excellent communication and relationship skills — our client values professionalism, collaboration, and a warm, client‑focused approach. An in‑depth understanding of the client’s centralized procurement program and consultation to internal stakeholders on venues, destinations, and process steps are expected.

• Average work week is 25 hours.

The Event Sourcing Manager supports a single high‑touch, dedicated client account with a focus on hotel and venue sourcing, contract and cost‑savings negotiations, and delivering consultative procurement services. The ideal candidate combines deep industry knowledge with excellent communication and relationship skills — our client values professionalism, collaboration, and a warm, client‑focused approach. An in‑depth understanding of the client’s centralized procurement program and consultation to internal stakeholders on venues, destinations, and process steps are expected.

• Average work week is 25 hours.

• Lead hotel and venue sourcing for tier 3‑5 programs; flex to support lower/mid‑tier programs as applicable.
• Manage the full RFP lifecycle using web application tools (Cvent and Bizly), including sourcing, proposal comparison, and contracting.
• Negotiate cost savings, terms, and concessions with hotel and venue partners, ensuring alignment with client strategy and standards.
• Consult with stakeholders on sourcing strategy, preferred destinations, hotel chains, and industry best practices.
• Serve as a consultative partner to the client, building trusted relationships through clear communication and proactive solutions, and help educate stakeholders on the sourcing process.
• Ensure contract compliance with client‑specific agreements and addendums, legal terms, and risk management requirements.
• Coordinate hotel/destination site visits for clients, as applicable.
• Provide light logistics/administrative support for smaller client‑led RFPs, as applicable.
• Collaborate with planners, buyers, hotel global sales, and internal stakeholders to manage expectations and deliver exceptional service.
• Track and audit cost savings, maintain sourcing SOPs, and uphold data and administrative accuracy in all client reporting systems.
• Continuously monitor account KPIs and identify areas for improvement.
• Ability to handle conflict and solve problems internally and with partner suppliers, clients.
• Actively participate in remotely based team & client calls, as well as hotel presentations/webinars.

• Strong understanding of hotel operations, market pricing, seasonality, and sourcing in domestic destinations.
• Excellent communication skills—written and verbal—and a high degree of professionalism in client‑facing settings with various audiences. This role is 100% client facing, and the ability and confidence to provide sourcing expertise from the start is critical.
• Experience managing the lifecycle of a program, including final reconciliation.
• Proficiency with Cvent is required and familiarity with Bizly and Smartsheet is preferred; knowledge of DOMO or similar analytics tools is a plus.
• Confident in negotiation and contract writing, with a track record of delivering cost savings.
• Ability to learn & adhere to internal and client policies and procedures (SOPs).
• Train account team, planners, and buyers, on specific account processes and needs, as applicable.
• Participate in operations turnover meetings, program briefings, and debriefings to ensure account continuity.
• Ability to deliver creative outputs in a constricted timeline while maximizing available resources.
• 7+ years of experience in the meetings & events industry, specifically in strategic sourcing/procurement.
• College degree or equivalent experience is required.
• Indianapolis area‑based is a bonus but not required.
• Comfortable working independently in a virtual office environment, with ability to work in the Eastern or…