Business Operations Specialist

Build the future, spark innovation and align your career with purpose. McKinstry is innovating the waste and climate harm out of the built environment and creating lasting impact. Together, we’re building a thriving planet.

Buildings are a leading contributor to the climate crisis, generating nearly 40% of total global energy-related carbon emissions. We’re making a lasting impact on our industry and within our communities by addressing the climate, affordability and equity crises through:

• renewables and energy services
• engineering and design
• construction and facility services

To get where we’re going, we need big thinkers, problem solvers and collaborative mindsets. Does that sound like you?

We are adding a Business Operations Specialist to our growing team in Tampa, Florida to provide excellent administrative support to McKinstry’s industry leading energy efficiency work. Additionally, some responsibilities you will have include:

• Coordinate administrative and operational workflows, including both active work and forecast work, and meet all project deliverables and deadlines.
• Deliver accurate, high quality and timely results.
• Partner with project teams to support day‑to‑day operational and reporting needs.
• Coordinate project activities across team members and departments.
• Support project billing coordination, including client and internal documentation as needed.
• Coordinate client events, internal office events, and project events and track cost accordingly.
• Assist in the coordination of training for new employees within the department (scheduling and coordination).
• May perform other project coordination activities as requested.
• Perform office administration functions as required which may include review of overhead charges, office inventory, local vendor contacts, or similar administrative duties.
• Provide excellent customer service and develop strong internal customer partnerships with key internal clients.
• Communicate with McKinstry clients as needed to achieve shared business objectives.
• Responsible for communication, documentation, and continuous improvement of operational best practices across team members.
• Participate in purposeful outreaching and connecting to departments and regions.
• Execute strong project coordination skills for assisting in and supervising logistics of trade shows, conferences, and events.
• Assist the Business Development team with market research, CRM input, and team development opportunities.

• Intermediate working knowledge of Microsoft Word, Excel, Outlook and PowerPoint required; considerable knowledge of SharePoint.
• Bachelor’s degree or equivalent work experience required.
• Experience working with virtual and matrixed teams is preferred.
• Local travel required.

When it comes to the basics, we have you covered:

• Competitive pay
• 401(k) with employer match and profit‑sharing plan
• Paid time off and holidays
• Comprehensive medical, prescription, dental, and vision with low or zero deductible options and low out of pocket maximums

People come first at McKinstry, and we go beyond the basic benefits with:

• Family formation benefits, including adoption and IVF assistance
• Up to 16 weeks paid parental leave
• Transgender inclusive benefits
• Commuter benefits
• Pet insurance
• “Building Good” paid community service time
• Learning and advancement opportunities via McKinstry University
• McKinstry Moves onsite gyms or reimbursement for remote workers

See benefit plan documents for complete details.

If you’re driven by our vision to build a thriving planet together, McKinstry is the place to build your career.

The pay range for this position is $23.15 - $32.66 per hour; however, base pay offered may vary depending on job‑related knowledge, skills, and experience. This is a non‑exempt role and will be paid hourly. A bonus may be provided as part of the compensation package, in addition to a full range of medical, financial, and/or other benefits, dependent on the position offered.

Base pay information is based on market location.

The McKinstry group of companies are equal opportunity employers. We are committed to providing equal employment…