Executive Coordinator Project Manager
Edgewater, Jefferson County, Colorado, USA
Listed on 2026-02-16
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Business
Office Administrator/ Coordinator, Business Administration -
Administrative/Clerical
Office Administrator/ Coordinator, Business Administration
About encoord
encoord is a growing energy software company serving utilities, system operators, and asset developers worldwide. Our core platform, SAInt (Scenario Analysis Interface for Energy Systems), helps energy stakeholders coordinate economic and reliability planning across electric generation, transmission, and distribution systems.
With offices in the U.S. and Germany and a team of 20 professionals, we are scaling our operations and expanding our impact in the global energy transition.
Position Overviewencoord is seeking a full-time Executive Coordinator / Project Manager to support our CEO and leadership team while driving cross-functional operational initiatives.
This role is ideal for someone who thrives in a fast-paced, evolving environment and enjoys building structure where none exists. You will combine executive support, project management, operations coordination, and business development support to help a growing software company scale effectively.
This is primarily an in-office position in Edgewater, Colorado, with occasional flexibility for remote work.
Key Responsibilities Executive Support- Manage executive calendars, cross-time-zone scheduling, and meeting logistics
- Prepare meeting materials, presentations, and briefing documents
- Coordinate domestic and international travel, itineraries, and expense reporting
- Maintain CRM contact lists and support outreach activities
- Handle confidential information with discretion and professionalism
Operations Management
- Lead internal projects from kickoff through completion
- Define scope, timelines, and deliverables; track milestones and accountability
- Improve internal workflows, documentation, and operational systems
- Support onboarding coordination and internal process development
- Create templates, trackers, and reporting systems to improve efficiency
Marketing Support
- Assist with sales pipeline coordination and follow-up actions
- Prepare reports on business development metrics
- Support marketing initiatives including email campaigns, Linked In, and press releases
- Coordinate conference logistics (booth planning, materials shipment, travel coordination)
- Bachelor’s degree or equivalent professional experience
- 3–5 years of experience in executive support, project management, operations, or business administration
- Strong project coordination and time management skills
- Experience working in fast-paced or startup environments
- Excellent written and verbal communication skills in English
- High level of professionalism and discretion
- Microsoft Office (Word, Excel, PowerPoint, Outlook)
- CRM systems (Hub Spot preferred)
- Familiarity with Linked In and digital marketing tools
- Ability to quickly learn new software platforms
- Experience with Canva, Figma, or Adobe Illustrator is a plus
- Highly organized and detail-oriented
- Proactive and self-directed
- Comfortable managing multiple parallel priorities
- Able to bring structure and clarity to ambiguous situations
- Collaborative across distributed teams and time zones
Benefits
- Salary range: $75,000 – $105,000 annually (Colorado-based candidates)
- Health insurance contribution
- Paid time off and holidays
- 401(k)
- Additional benefits consistent with company policy
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