Event Planner

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At Benco Dental, our company is our family, and we are looking for a new addition to assist us in Driving Dentistry Forward. Please review the description below carefully to ensure that this position is the perfect match for you!

Medical, Dental and Vision Benefits Effective on Day 1

401k Package Effective on Day 1

Paid Time Off Program

Profit Sharing

Flexible/At Home Working Options

Associate Discounts and Community Giveback Programs

College Tuition Savings Program

Caring Family Culture Toward all Associates

Certified as a FORTUNE Great Place to Work

Opportunities to join resource groups that promote Diversity, Equity, and Inclusion

Family owned for 90+ years

The Event Planner is responsible for the strategy, design, planning, and flawless execution of customer-facing events and VIP experiences that directly impact sales engagement and customer satisfaction. From coordinating high-touch concierge visits to one of our CenterPoint locations, to managing enterprise-scale national sales events (1,000+ attendees), this role plays a critical part in driving brand affinity, sales enablement, and competitive advantage.

Working independently with minimal supervision, this role owns the full event lifecycle—including accommodations, food & beverage, travel logistics, AV, itineraries, branded materials, and vendor management—while aligning event outcomes with budget expectations and attendee satisfaction goals. The Event Planner collaborates cross-functionally with Sales, Strategic Markets, Marketing, and external vendors to deliver events that meet both business objectives and best-in-class experience standards.

The Event Planner serves as a "team lead" within the team helping to train, mentor and assist other team members.

• Excellent oral and written communication and interpersonal skills including presentation skills and networking.
• Strong organizational and administrative skills
• Time management; ability to prioritize and manage multiple tasks and/or projects
• Proficient in Microsoft Office (Word, Excel, PowerPoint)
• Possess a positive attitude
• Self-directed, flexible, detail-oriented team player
• Problem solver, adaptable, and agile thinker
• Clear communicator with active listening skills
• Ability to work independently and in a team environment
• Strong attention to detail

• Performs other duties as assigned
• Complies with all policies and standards to support the efficient operations of the department and company
• Effectively communicates (reads, writes, and speaks) English
• Lead planning and execution of assigned events including customer visits, regional shows, and national sales events. Own all logistics: venue, F&B, AV, housing, transportation, and run-of-show.
• Coordinate high-touch CenterPoint experiences for VIP clients, ensuring seamless hospitality across hotel, transportation, dining, and custom experiences.
• Manage budgets and make informed decisions to maximize ROI, minimize cost overages, and ensure all events remain within scope. Track expenses and reconcile post-event billing.
• Draft, negotiate, and manage vendor contracts (hotels, AV, venues, transportation, production). Conduct site visits and RFP (request for proposal) evaluations.
• Partner with internal teams (Sales, Strategic Markets, Marketing) to align on goals, develop event materials (invitations, programs, mobile app, surveys), and ensure brand consistency.
• Manage and build events using Cvent, including event registration, mobile app configuration, attendee communications, surveys, and reporting. Serve as the internal subject matter expert for all Cvent-based event technology.
• Support data capture and insights through post-event surveys and KPI dashboards. Report on attendee engagement, satisfaction scores, and…