Contract Administrator

R Contract Administrator (Open)

Location:

Kennesaw, GA (SAF) - Management

How will you CONTRIBUTE and GROW?

At Airgas, we are committed to building a diverse and inclusive workplace that embraces the diversity of our employees, our customers, patients, community stakeholders and cultures across the world.Airgas is Hiring for a Contract Administrator in Kennesaw, GA!

We are looking for you!

• Hybrid role in Kennesaw, GA.

Recruiter:
Quentin Chavis Jr. / /

The Contract & Pricing Administrator is a critical operational role responsible for the end-to-end lifecycle of Bulk, Microbulk, and Cylinder gas contracts. This position acts as the central hub between Sales, Field Service, Finance, and Customer Service. The successful candidate will manage a regional price portfolio, ensuring data integrity across SAP, Salesforce, and PROS, while maintaining high standards for customer documentation and revenue protection.

1. Contract Lifecycle & Account Management

• New Customer Onboarding:
  Execute full setup for new Bulk and Microbulk installations, including creating "Ship To" numbers in SAP, ensuring correct branch assignments, and verifying payment terms.
• Documentation & Compliance:
  Ensure all Product Supply Agreements (PSA) and Riders are fully executed. Maintain digital and physical contract files, including Capital Appropriation Requests (CAR) and First Fill letters.
• Systems Integration:
  Update and manage data across Salesforce (closing opportunities), SAP (billing plans), and PROS (agreement terms).
• Cylinder Agreements:
  Coordinate execution and filing for cylinder-specific agreements, ensuring pricing teams are notified for REGL Sales Deal setup.

2. Pricing, Billing & Revenue Integrity

• Price Maintenance:
  Manage regional price maintenance for over $8 Million/month in sales.
• Adjustments & Increases:
  Facilitate annual price reviews. Prepare mail-merge notifications for customers and update API/Facility Fee changes in PROS.
• Complex Billing:
  Create and update ZMV/Billing Plans in SAP for new installs, upgrades, and tank replacements. Calculate indices per agreement terms and create tiered pricing entries.
• Financial Support:
  Assist Collections with A/R needs and process approved credit/debit memo requests for tank removals or spot loads.

3. Operational Coordination & Field Service Support

• Asset Management:
  Coordinate tank upgrades and removals, ensuring old billing plans are terminated and field service costs (crane/freight) are properly billed via debit memos.
• Cross-Functional Liaison:
  Act as the primary point of contact for Field Service Technicians to tie tank codes (TC) to ship-to (SH) locations.
• Data Tracking:
  Maintain master tracking sheets on Google Drive for lost customers, new signings, and tank removals.

4. Reporting & Analytics

• Monthly Reporting:
  Generate and format monthly sales reports (D2G2/CBS versions) using Business Warehouse (BW).
• Custom Analytics:
  Provide ad-hoc volume and sales reports for the VP of Bulk and Sales Specialists.
• Indices & Scales:
  Monitor U.S. Diesel Fuel averages monthly to determine and upload updated fuel surcharge (ZFGS) rates.

Are you a MATCH?

Required Qualifications:

• High School Diploma or equivalent
• 5 years of experience in contract administration, billing, or sales operations
• ERP/CRM:
  Proven hands-on experience with SAP (specifically SD/Billing modules)
• High proficiency in Microsoft Excel (Pivot Tables, Mail Merges) and Google Workspace
• Demonstrated experience managing high-volume accounts or revenue streams

Preferred Qualifications:

• Bachelor's degree in Business Administration, Finance, Accounting, or a related field preferred
• Salesforce is highly preferred
• Experience with PROS or similar price management tools
• Previous oversight of multi-million dollar regional portfolios is a plus

Physical Requirements & Work Environment:

• Standard Office Environment:
  This is a sedentary role primarily performed within a climate-controlled office or home-office setting.
• Visual Demands:
  Extensive time spent reading computer monitors, analyzing spreadsheets, and verifying small-print data in SAP and PROS.
• Manual Dexterity:
  Frequent use of a keyboard and mouse for data entry; occasional use of office equipment such as…