Disaster Recovery Operations Coordinator

Disaster Recovery Operations Coordinator (Grant funded)

Location: 400 S Fort Harrison Ave, Clearwater, FL 33756

Schedule:
Monday - Friday, 8 am- 5pm. However, occasionally the employee will have to work beyond regular business hours for community outreach activities and events (evenings, weekends). There is also some remote work.

This grant funded position plays a key role in supporting countywide recovery efforts through strong financial tracking, reconciliation, and expenditure oversight. The Disaster Recovery Operations Coordinator manages invoicing workflows, monitors project costs, and ensures accurate financial documentation to support compliant and timely recovery spending. In addition to financial coordination, this role contributes to strategic communications by maintaining up-to-date content for the "Pinellas Recovers" website.

The person in this role will also participate in public outreach events and acting as a central contact among internal departments, community partners, and the public. The coordinator helps ensure recovery operations remain transparent, fiscally accountable, and effectively communicated.

• Track, reconcile, and report on recovery-related expenditures, invoices, reimbursements, and financial obligations;
• Maintain and audit procurement files, contract logs, vendor correspondence, and required fiscal documentation;
• Monitor contract expirations, renewals, deliverables, and financial compliance deadlines;
• Assist with compiling financial data for state/federal submissions, reimbursement requests, audits, and after-action reporting;
• Identify process gaps in financial workflows and recommend improvements to strengthen accountability and efficiency;
• Develop and produce presentations, printed materials, flyers, media posts, and public-facing documents to support recovery messaging;
• Draft clear written content for web pages, press releases, stakeholder updates, and community outreach;
• Maintain a communications and outreach calendar to ensure coordinated, timely engagement;
• Conduct outreach and foster relationships with residents, community groups, and partner organizations;
• Respond to public and stakeholder inquiries, providing accurate and timely information;
• Support logistical planning for recovery operations, exercises, trainings, and community activities;
• Maintain documentation and electronic systems that support financial, operational, and communication functions;
• Track and log requests, responses, and service timelines to ensure accountability and customer service;
• Support management of the Pinellas Recovers website by updating content, verifying accuracy, and coordinating information flow;
• Perform related duties as assigned.

Education and Experience:

Eight (8) years of experience supporting financial tracking, program operations, communications, logistics, community-focused programs, or related work involving documentation and stakeholder interaction; or Associate degree in emergency management, public administration, business administration, finance, communications, or a related field and six (6) years of experience in program coordination, financial processing, disaster‑recovery support, or stakeholder communication; or Bachelor’s degree in emergency management, public administration, business administration, finance, communications, or a related field and four (4) years of experience in financial coordination, program logistics, stakeholder communication, or recovery operations;

or an equivalent combination of education, training, and/or experience.

• Florida Driver’s License or Florida Commercial Driver’s License and endorsement, if any.
• Must be able to manage responsibilities for community outreach activities beyond regular business hours including extended workdays, evening, and weekends.
• Assignment to work a variety of work schedules including compulsory work periods in special, emergency, and/or disaster situations.
• Other highly desirable knowledge, skills, abilities, and credentials relevant to a position.

• Knowledge of public‑sector financial practices including invoicing, reconciliation, expenditure…