Position Control Specialist

DEPT OF REVENUE

Funding Arizona's future through excellence in innovation, exceptional customer service and public servant-led continuous improvement. All Arizona State employees operate within the Arizona Management System (AMS), an intentional, results-driven approach for doing the work of state government. Our goal is for every ADOR team member to reflect on individual and team performance, reduce waste, and commit to continuous improvement with sustainable progress.

Through AMS, every ADOR team member seeks to understand customer needs, identify problems, improve processes, and measure results.

Job Location:

Address: 1600 W Monroe Street Phoenix AZ 85007

Posting Details:

• Salary: $65,000 annualized
• Grade: 21
• Closing Date:
  Open until filled

Job Summary:

The Position Control Specialist performed professional level program coordination work in support of the Budget team specific to core processes associated with position control such as tracking and control, budget alignment, approval processes, and organizational structure.

This position may offer the ability to work remotely, within Arizona, based upon the department's business needs and continual meeting of expected performance measures.

The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

• Monitors the number of authorized positions (headcount) versus filled and vacant positions
• Performs weekly audits of HRM data vs received and processed Personnel Actions to ensure data integrity
• Ensures alignment of employee and position transactions in AZ360 HRM
• Serves as the primary liaison between Human Resources and Budget to manage the organizational structure and funding alignment

• Ensures all established positions are properly funded and align with the approved budget to include:
• Running HRM reports and prepare monthly FTE report
• Performing weekly validation of position budgets and associated fund sources
• Creating and routing all data upload (UPDOC) files in the HRIS (AZ360 HRM)
• Entering all funding changes (LDPR) in to HRIS

• Manages the workflow for creating new positions, modifying existing ones, or eliminating unnecessary roles to include:
• Reviewing and approving position transactions through HRM Collaboration and validation of Budget Tracking logs and files
• Preparing required process flows and standard work documentation to ensure alignment of Budget and HR requirements

• Maintains the integrity of the organizational chart and reporting structures
• Prepares monthly organizational charts
• Maintains the financial chart of accounts and the LDPR chart of accounts to ensure alignment of financial and organizational structure

• Remains current on all laws, regulations, policies, and best practices through regular engagement in activities such as: self-directed research, conferring with other practitioners and technical experts; subscriptions to regulatory/legal/industry newsletters and briefs; membership industry associations and attendance at meetings/events; and or participation in training and others continuing education opportunities.
• Actively contributes to team and individual effectiveness through the following:
  • Attends staff meetings and huddles of work unit or district; and may cascade and track information as indicated
  • Completes all required training in a timely manner.
  • Participates in assigned work teams as appropriate.
  • May complete periodic metrics, projects, huddle boards and reports as requested.
  • Prepares for and actively participates in 1:1 coaching with supervisor
• Maximizes work processes and deliverables through lean principles within the Arizona Management System (AMS); provides recommendations for process improvement, and engages in…