Grants & Contracts Manager

About The Clean Slate Initiative

Founded in 2019, The Clean Slate Initiative (CSI) is working across the country, and in Congress, to pass and implement laws that automate record sealing for people with eligible records who have completed their sentence and remained crime‑free, and to expand who is eligible for sealing.

CSI’s vision is that people will no longer be defined by their records and will have the opportunity to contribute to their community, have a fair opportunity to work, get an education, and achieve their full potential. To date, thirteen states, and Washington D.C., have passed Clean Slate laws impacting more than 18 million people. CSI works with bipartisan leaders and organizations and offers our expertise on what works: intelligent policy design, an eye toward implementation, and campaign strategies that center lived experience.

Along the way, we work to redefine the narrative around people with records, cutting through the bias and stigma, to reorient the legal system to live up to the ideals of second chances. Learn more about our work here.

Reporting to the Senior Grants and Contracts Manager, the Grants and Contracts Manager oversees the full lifecycle of grants, contracts, and vendor agreements s role ensures compliant contract and grant management, accurate system setup, cross‑functional coordination, and timely payment tracking and reconciliation. The position also supports month‑end and audit processes while improving efficiency through SOPs, risk mitigation, and system enhancements.

• Manage the full contract lifecycle, from initial drafting through execution and renewal
• Partner with internal stakeholders to draft, review, and track contracts in alignment with organizational and compliance requirements
• Monitor contract timelines, deliverables, reporting obligations, and expiration dates using CLM tools and software
• Coordinate with the CFO on legal review needs, escalations, and approvals

• Set up and maintain grantee and contractor records in financial systems
• Serve as the primary point of contact for contractor onboarding, compliance verification, and finance‑related inquiries
• Manage payment schedules, proactively resolve discrepancies, and ensure timely disbursements
• Support implementation, maintenance, and ongoing optimization of grant management systems

• Reconcile contract and grant payments monthly across , Expensify, and Sage Intacct
• Ensure accurate transaction coding and alignment with approved budgets and funding sources
• Maintain and update encumbrance records for active contracts and grants
• Support month‑end and year‑end close activities, reporting, and audits as needed

• Develop and maintain standard reports on contract status, committed funds, and expenditures
• Ensure compliance with internal policies and funder‑specific requirements
• Assist with financial analysis, budget forecasting, and variance tracking related to contracts and grants
• Monitor and submit required state lobbying registrations and related filings

• Develop, document, and maintain SOPs for contracting, grants, and vendor management processes
• Identify opportunities for increased efficiency and lead process improvement initiatives
• Support staff training on systems, workflows, and compliance standards

• Detail‑oriented and systems‑driven, with experience supporting contracts, grants, and financial operations
• Comfortable working autonomously, take initiative with minimal direction, and can easily ebb and flow between grant and contract work as priorities shift
• Comfortable managing multiple workflows while maintaining accuracy and meeting deadlines
• A clear communicator who collaborates effectively with internal teams and external partners
• Proactive about documentation, compliance, and process improvement
• Dependable, adaptable, and willing to step in as a trusted back‑up when needed
• Motivated by mission‑driven work and operational excellence

Comprehensive benefits package that includes 100%…