Senior Lease Administrator

The Senior Lease Administrator is a key member of the asset management team responsible for full-spectrum lease administration including abstraction, rent analysis, operating expense reconciliation, dispute resolution, database governance, and cross-department coordination.

• 3+ years of experience in commercial real estate lease administration for office, mixed-use, or commercial portfolios
• Ability to abstract and interpret leases and associated documents
• Understanding of commercial lease terminology
• Excellent written, verbal, analytical, and quantitative skills
• High attention to detail and ability to adapt to changing priorities
• Experience supporting Asset Management and Property Management teams
• Knowledge of commercial real estate accounting, CAM, Opex, and rent structures

• Commercial Lease Expertise
• Data Accuracy & Governance
• Analytical & Financial Skills
• Cross-Functional Collaboration
• Critical Date Management
• Problem-Solving & Negotiation
• Process Improvement
• Technology Proficiency
• Communication & Professionalism

• Abstract and interpret leases and related documents
• Coordinate with Legal on documentation including amendments, estoppels, SNDAs
• Act as liaison to accounting, leasing, construction, development, and asset management
• Prepare reports and create process efficiencies
• Track and manage critical dates including renewals and terminations
• Perform annual CAM, tax, and insurance reconciliations
• Maintain lease data accuracy for billing, CPI increases, collections, and percentage rent
• Address tenant inquiries, disputes, and negotiate resolutions
• Monitor tenant allowance payments
• Validate rent roll details, square footage accuracy, and delinquencies
• Maintain insurance compliance
• Oversee lease database integrity across systems
• Prepare leasing metrics and portfolio insights
• Assist with onboarding of acquisitions and lease migration

• Experience in one or more of the following systems preferred but not required: MRI (Commercial Management), Yardi, JD Edwards, Prophia or other similar abstraction tools
• Proficiency in advanced Excel functions, including pivot tables, VLOOKUP/XLOOKUP, INDEX/MATCH, SUMIFS, and logical formulas
• Skilled in data cleanup, conditional formatting, and building multi-sheet lease or CAM reconciliation templates
• Experience analyzing rent rolls, operating expenses, and lease data efficiently using structured tables and reporting tools (preferred)
• Experience with document management systems
• Workflow automation tools

Hybrid/remote work options subject to business needs.