Communications Project Manager Job Ontario Canada,Business

Position: Communications Project Manager (Contract, 10-15 hours / week)

Description

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COMPANY DESCRIPTION

is a creative, values-centred boutique Communications firm that helps community-focused organizations tell their story, serve their members, and build communications capacity for the future. We support non-profits, professional associations, and Indigenous communities with high-quality, culturally sensitive communications services.

ROLE DESCRIPTION

We are seeking an experienced Communications Project Manager to own and optimize our workflows, track capacity, and ensure our operations run smoothly. Working closely with our founder and creative team, you will maintain a “bird's-eye view” across our clients and projects, helping us stay focused while seamlessly integrating shifting priorities, new projects, and client requests. If you are an organized, proactive professional who loves keeping multiple projects on track and anticipates problems before they happen, this could be the perfect fit for you.

YOU WILL:

Maintain clear visibility across all active client projects in Click Up, proactively setting up tasks, timelines, dependencies and flagging risks and shifting priorities

Integrate urgent/ad hoc requests from clients into existing work plans, managing tasks and priorities effectively

Track capacity across our small team and provide clear recommendations to improve project flow, resource allocation, and overall efficiency

Identify gaps in our operational workflows and design repeatable processes (meeting follow-ups, proposal intake, internal progress reporting) that keep our team aligned and focused

Prepare agendas and supporting materials before client meetings; document decisions and action items after

Draft routine communications such as meeting follow-ups, project updates, and internal briefs as needed

CONTRACT DETAILS:

Hours:

Approximately 10-15 hours/week, with some additional time expected during onboarding

Location:

Remote (ability to attend occasional in-person meetings in the Niagara region is preferred)

Rate: $30-$40/hour (or comparable weekly/monthly rate - please provide your pricing in application)

Note:

This is a remote contract position without a set schedule, but responsiveness during regular business hours (9–5 EST) is essential. The ideal candidate is available for ad hoc requests most weekdays and proactively sets up systems to ensure smooth operations when unavailable.

QUALIFICATIONS:

Minimum 2–3 years of experience in project or operations management within an agency, non-profit, or professional services environment

Strong organizational and project management skills with demonstrated experience managing multiple clients and projects simultaneously

Strong judgment and critical thinking skills, with the ability to synthesize meeting notes and unstructured information into clear action items, and to match tasks to the right people, timelines, and skill sets

Excellent written and verbal communication skills

Comfortable working independently in a remote environment with minimal oversight

Must have knowledge of project management tools (ideally Click Up), with experience using these tools to manage complex client workloads

ASSETS:

Understanding of Indigenous community dynamics, governance structures, and cultural protocols is a significant asset

Experience/skills in communications strategy or copywriting (while this is not a production role, the ability to produce a solid first draft for social media posts, short email blasts, blog posts, or internal creative briefs is a significant asset)

Experience using PowerPoint to create decks for client reporting/project updates

French language proficiency

HOW TO APPLY

Please send your resume/CV along with an email detailing your interest, experience/skills, and availability via Isarta.


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