Administrative Services Analyst - Public Works

The City of Oxnard's Public Works Department is seeking an Administrative Services Analyst with strong technical skills to be part of our team. The ideal candidate must be comfortable assessing priorities, developing reports and delivering information, and communicating with staff at all levels of the organization. The ideal candidate will have public sector experience with exposure to contracts and budgeting.

• Contribute to the preparation of the City's annual budget and assist in the year-end budget analysis

• Conduct comprehensive financial analyses including development of recommendations for budget adjustments as necessary

• Assists in reviewing data and research related to Council agenda staff reports

• Analyze departmental and citywide budgets for compliance with financial guidelines and City Policies and Procedures

• Gather and analyze data on existing programs; perform complex statistical analysis, conduct surveys and prepare proposals, including financial policy and procedure requirements.

• Provide critical support in coordinating and executing successful administrative, financial, and operational functions across departmental and division-wide.

• Assist in the preparation of the annual budget and monitor expenses.

• Assist in the daily procurement process to assure compliance of the purchasing ordinance and purchasing policies.

• As-needed, create staff reports and other presentations and informational items.

Payroll/Classification

Title:

Administrative Services Analyst

Incumbents may serve as a lead worker, assigning work and monitoring work completion. Receives general supervision and is expected to prioritize work to meet deadlines and to keep the supervisor informed of issues that would impact achievement of a deadline, organizational policy or procedure or in consideration of risk management.

This classification is distinguished from the Administrative Services Coordinator/Support Supervisor in that it performs professional financial, managerial and/or operational analysis work and/or provides professional program analysis, evaluation and administration.

The normal work week is Monday through Thursday 7:00am to 5:00pm and alternating Fridays 7:00am to 4:00pm. Depending on the work assignment staff may be assigned to a shift that is outside the standard work hours. In addition, this position may be required to be available to work additional hours in response to peaks in workloads and changes in department needs.

The standard work environment varies depending on assignment but is typically either primarily in an office setting or out in the field.

The City does not offer hybrid or remote work.

(This class specification represents only the core areas of responsibilities; specific position assignments will vary depending on the needs of the Department.)

• Performs professional financial, managerial and/or operational analysis work and/or provides program coordination and administration of assigned area.

• Responds to inquiries from internal and external customers; conducts research, audits and/or assessments; provides information, guidance and materials in support of designated programs; troubleshoots issues and resolves problems; and, provides project staff support, liaison services and/or general oversight to designated committees, external stakeholders or project teams. Monitors and ensures compliance with policy, procedures, standards and/or regulations.

• Gathers information, analyzes data, identifies requirements and trends, and presents findings; prepares, updates and maintains records, reports, presentations, marketing materials and databases; provides recommendations and implements solutions in support of assigned area.

• Provides analytical support and coordination of special projects, as assigned.

• Performs other duties of a similar nature and level as assigned.

Positions assigned to management analysis/program administration may be responsible for:

• Performing management analysis and policy support;

• Developing, designing, coordinating and implementing programs;

• Managing projects;

• Conduct financial analyses;

• Administering contracts;

• Preparing agenda items for City council and other boards and commissions;

• Compiling and analyzing data;

• Preparing complex reports;

• Representing the city in professional meetings and/or with other agencies;

• Writing grant applications;

• Conducting surveys;

• Recommending policies and procedures;

• Participating in the design of new and revised programs, systems, procedures and methods of operations;

• Coordinating and reviewing transactions;

• Planning and coordinating safety programs and emergency plans;

• Performing injury/accident investigations.

The following are the minimum qualifications necessary for entry into the classification:

EDUCATION AND EXPERIENCE:

• Associate’s degree (or 60 units working towards a Bachelor’s Degree) in business administration, finance, accounting or a related field, and four (4) years…