Proposal Coordinator
New York, New York County, New York, 10261, USA
Listed on 2026-05-21
-
Business
Business Administration, Office Administrator/ Coordinator, PR / Communications -
Administrative/Clerical
Business Administration, Office Administrator/ Coordinator, PR / Communications, Virtual Assistant/ Remote Admin
Title
Proposal Coordinator
Reports ToMarketing Director
Work PolicyFour days in the office and one day work from home
Position OverviewOur New York City office is looking for a Proposal Coordinator to join CMTA (formerly known as AMA Group), to broaden our Proposal Coordination Team and support our RFP Administration process.
Key Responsibilities- Assist in the coordination, preparation, and submission of responses to RFPs and other client requests within specified deadlines.
- Review documents to identify key requirements, deadlines, and submission criteria.
- Organize files, templates, and submission documents.
- Schedule kickoff meetings, review sessions, and internal deadlines.
- Collaborate with stakeholders/marketing team throughout the RFP process.
- Track proposal deadlines, deliverables, and team assignments to ensure timely completion.
- Assist with document sharing and collaboration via SharePoint, Docu Sign, or similar tools.
- Support multiple proposals simultaneously in a fast‑paced, deadline‑driven environment.
- Provide general administrative support as needed.
- Education:
Bachelor’s Degree from an accredited University or equivalent experience.
- Minimum of 5 years of experience.
- Proven experience in proposal development, project coordination, or a related role, preferably within a professional services environment.
- MEP/AEC Industry experience is a plus.
- Exceptional writing, editing, and organizational skills with strong attention to detail.
- Proficiency in Microsoft Office Suite, Adobe Acrobat, and intermediate Excel.
- Strong ability to support multiple projects simultaneously and meet tight deadlines.
- Excellent interpersonal and communication skills, with the ability to collaborate effectively with diverse teams.
- 401(k) Plan with Company Match: match contributions dollar-for-dollar up to 4% of eligible pay; immediate vesting.
- Health & Welfare Benefits:
Employer provided medical, dental, vision, prescription drug, Employee Assistance Program and accident & illness coverage. - Life and Disability Insurance:
Employer provided basic life insurance and AD&D valued at 50K coverage amount with option for voluntary buy up. - Time Off:
Flexible non-accrual vacation; company holidays per policy. - Expenses:
Business travel and related expenses reimbursed per company policy.
Legence and its affiliate companies are proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), marital or familial status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, other non-merit-based factors, and any other characteristic protected under applicable local, state or federal laws and regulations.
EEO is the Law.
Candidates must have current work authorization in the U.S.; visa sponsorship is not available for this position.
Job Details- Pay Type:
Salary - Education Level: Bachelor’s Degree
- Hiring Min Rate: 65,000 USD
- Hiring Max Rate: 80,000 USD
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