Fleet Operations Coordinator

Job Description

Job Title: Fleet Operations Coordinator

Agency: Oregon Department of Transportation

Division: Delivery & Operations – Maintenance & Operations Branch – Fleet Services

Location: Salem

Initial Posting Date: 05/18/2026

Final date to receive applications: 06/01/2026

Position Type: Employee

Salary Range: $4,519 – $6,904 per month

Join our team as the fleet operations coordinator! In this role, you will provide analytical, operational, and procurement support for statewide fleet planning, acquisition, coordination, data analysis, and fleet lifecycle management activities.

• Coordinate and support the biennial fleet acquisition planning process, ensuring alignment with operational needs and funding constraints.
• Review fleet lifecycle, utilization, and cost data to develop replacement recommendations and optimize total cost of ownership.
• Work directly with field crews and program staff to identify equipment needs, specifications, and operational requirements.
• Initiate and manage procurement actions, ensuring compliance with statewide price agreements and agency procedures.
• Communicate with vendors to track orders, resolve issues, and ensure timely delivery of fleet equipment.
• Ensure accurate and complete data in the fleet management and financial management software, including equipment records, specifications, and financial tracking.
• Create and manage electronic specification files and ensure proper documentation is linked and accessible for fleet assets.
• Compile and interpret fleet data to produce reports that support leadership decision‑making, performance tracking, and program planning.
• Conduct electric vehicle feasibility reviews and maintain required statewide reporting related to fleet acquisitions and policy compliance.
• Identify system or data issues, troubleshoot discrepancies, and develop procedures to improve consistency, accuracy, and efficiency across fleet operations.
• Work is primarily performed in an office or remote work environment with extensive computer use. Occasional travel for meetings, coordination with field operations, or equipment‑related activities is required.

• Work/life balance, 11 paid holidays a year, flexible work schedules, paid leave, and more.
• Comprehensive and equitable base salary within the listed range, determined through an equal pay assessment.
• Additional salary increase for PERS participation or eligibility.
• Public Service Loan Forgiveness opportunity.

• Three years of technical‑level experience that typically supports the knowledge and skill requirements for the classification.
• A bachelor’s degree in business, public administration, behavioral or social sciences, finance, political science, or a related field demonstrating the capacity for the required knowledge and skills.

• Strong ability to evaluate data, identify trends, and develop practical recommendations.
• Proven ability to clearly communicate with a wide range of industry partners, including technical staff, management, and external partners.
• Experience maintaining high standards of accuracy in data management, procurement processes, and reporting.
• Experience continuously seeking opportunities to improve systems, workflows, and overall program efficiency.
• Experience working in a fast‑paced, evolving environment with shifting priorities and limited resources while taking initiative to move work forward.

ODOT is an Equal Employment Opportunity and Affirmative Action Employer. We do not discriminate on the basis of race, religion, color, sex, age, national origin, disability, sexual orientation or any other class protected by state or federal laws in admission or access to our programs, services, activities, hiring, and employment practices. Applicants with a disability may request a reasonable accommodation during the application process.