Senior Proposal Specialist

GFT is seeking a Senior Proposal Specialist to join our BD&M team in the West (California/Phoenix/Seattle). This role follows a fully remote work model.

Experience preparing proposals for capital public works projects and government agencies in California (as a Prime), such as Caltrans, Metro, BART, etc., is a must for this role.

Senior Proposal Specialist manages proposals and presentations, provides capture support, and may assist with client management support. The position supports one or more regional business lines or a global business line.

• Lead one complex proposal concurrently with smaller proposals
• Lead sections for complex proposals
• Organize and coordinate interview teams to prepare content
• Work is regularly monitored and overseen by Manager for messaging and quality
• Compile and distribute meeting notes, action items, and review comments from all proposal meetings
• Perform detailed analysis of SOQ and RFP requirements; prepare compliance matrices/outlines and schedules according to corporate proposal best practices
• Organize and coordinate proposal resources (project management/technical team input, proposal support, subconsultant input, graphics/print teams)
• Ensure completion of all assignments, review all work, and adhere to internal best practices and quality control objectives
• Provide strategic writing and editing support for all general qualifications, executive summaries, win themes, personnel resumes, project descriptions, summary paragraphs, action captions, and benefit statements
• Enter and track opportunities and proposals in CRM
• Support sales interview teams, schedule/facilitate kick‑off meetings and rehearsals, and prepare presentation and supporting materials

• Facilitate capture plan support for short‑ to‑ medium length capture phase/simple pursuits with close oversight/participation by manager for assurance of best practice implementation
• Liaise with respective MARCOM staff during capture planning to coordinate early input, as required
• Keep all CRM documentation updated

• Coordinate client management team activities for Tier 2 clients
• Participate in Tier 1 client management activities and/or coordinate closely with Tier 1 client manager to assure scheduling and note‑taking of client management team meetings
• Coordinate with respective MARCOM to define needs for support
• Require oversight, participation, feedback, and input from Manager/senior level BD
• Provide research support, scheduling, and organization of information to other Tier 1 clients
• Format/ edit client management plans in accordance with company templates and standards
• Other duties as assigned.

What you will bring to our firm:

• Normally a 4‑year degree required in English, marketing, journalism, communications, or applicable field

• Minimum of 5 years of combined prior proposal experience in the AEC industry leading, coordinating, planning, and developing architectural‑engineering‑construction proposals and qualifications, including section writing experience
• Demonstrated progressively increasing level of responsibility during the past 1 year (minimum)
• Excellent interpersonal and communication skills
• Able to work with some degree of independence to execute proposal lifecycle

The salary range for this role is $85,000 – $110,000. Salary is dependent upon experience and geographic location.

• Remote work environment
• Comprehensive benefits package including wellness programs, parental leave, pet insurance, medical, dental, vision, disability, and life insurance
• Tax‑deferred 401(k) savings plan
• Competitive paid‑time‑off (PTO) accrual
• Tuition reimbursement for continued education
• Commitment to professional development, access to internal and external training programs, and support of active participation in professional organizations
• Incentive compensation for eligible positions

Location:

Berkeley, Chino Hills, Concord, Corona, Fresno, Irvine, Long Beach, Los Angeles, Oakland, Ontario, Riverside, Roseville, Sacramento, San Diego, San Francisco, Santa Ana, Phoenix, Seattle.

Employment Status:
Full‑Time.

GFT:
Ingenuity That Shapes Lives™ is an Equal Opportunity Employer. All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veterans’ status or other characteristics protected by law.

Applicants in the County of Los Angeles, City of San Francisco, and State of California: qualified applications with arrest or conviction records will be considered for employment in accordance with the respective Fair Chance Ordinances and Acts.

GFT does require the successful completion of a criminal background check for all advertised positions.