Engineering Operations & Recruiting Coordinator

Engineering Operations & Recruiting Coordinator

(Work from Home Remote or In Office)

Reports To: Director, Engineering Operations & Compliance

Real Time Consulting is seeking an Engineering Operations & Recruiting Coordinator for our North Phoenix Corporate Office. This role supports the Engineering Operations Services (EOS) and Recruiting teams and is responsible for reporting activities, deadline coordination, tracking and planning of goals and initiatives, and general administration support.

• Create and maintain engineering and business operations reports
• Track the Operations Purchase Order lifecycle to ensure all steps are completed within guidelines
• Collect and track weekly engineering timesheets & work product progress reports
• Maintain time off tracking system
• Prepare engineering on/off boarding documentation for project work
• Summarize deliverables to meeting attendees and follow-up to ensure completion
• Maintain business contract document logs
• Maintain client
• Client satisfaction survey initiation and tracking
• Review work processes to ensure compliance with business standards and identify improvements
• Work with others to develop improvements to create timely and efficient workflow and reporting for the department
• Support Engineering Operations Team with special projects as needed
• Other coordination tasks as assigned

• Maintain recruiting goal and actual activity reporting
• Provide Engineering candidate information to hiring managers
• Support staffing model planning and execution stages
• Manage job portal listings within Talent Management Database and job posting portals (Indeed, Linked In)
• Coordinate and create Engineering job descriptions
• Maintain current Engineering candidate communications
• Prepare job postings and coordinate the job posting process
• Maintain data and reporting on the Applicant Tracking System (ATS)
• Maintain records on recruiting activities as required
• Correspond with Engineering job applicants:
  • Schedule candidate pre‑screens and interviews
  • Handle pre‑employment inquiries and requirements
  • Complete screening for Recruiters to obtain work history, education, training, job skills, availability, and salary requirements
• Research, analyze, prepare, and present hiring statistics
• Support Talent Management Team with special projects as needed
• Other coordination tasks as assigned

• 5 years of Operations, Recruiting and/or Office coordination / administration experience
• 2 years of recruiting coordination / administration experience
• Associate's degree or equivalent training/education in Business, Engineering, HR, or related fields
• Highly competent user of technical & software application solutions
• Experience with ATS (Applicant Tracking Systems)
• Proficient in Internet searching and navigation, Boolean search techniques
• Advanced user of Microsoft Office products (Word, Outlook, PowerPoint, Excel)
• Extremely well organized
• High attention to detail, resourceful, accurate and self‑motivated
• Ability to manage multiple tasks and project deadlines in a fast‑paced environment with frequent interruptions and changes in priority
• Ability to maintain, record, and document the flow of candidates through the recruitment process
• Ability to comprehend and interpret instructions, short correspondence, and ask clarifying questions to confirm adequate understanding of expectations
• Ability to communicate with multiple departments and gather information for consolidation and reporting
• Professional polish when representing the company to candidates and client in writing and on the phone
• Positive, helpful attitude
• Excellent oral and written communication skills
• Strong interpersonal skills to succeed in a highly collaborative environment
• Excellent follow‑through skills and ability to take initiative
• The ideal individual will be a highly motivated, self‑starter, able to use their high capability of organization and coordination to support the teams

We offer 2 weeks PTO, 8 paid holidays, Health/Dental/Vision benefits, 401(k) plan and a professional office environment with casual attire. Full or partial remote work from home is applicable to this position.

RTC determines COVID restrictions based on various factors. For this position, job training will occur virtually via Microsoft Teams and will include screen share video meetings, problem solving video meetings, and staff video meetings. Work is performed remotely/virtually under current COVID restrictions. RTC reviews return‑to‑work strategy quarterly.

To qualify for all positions with Real Time Companies, applicants must be legally authorized to work in the United States and should not require sponsorship for employment visa status. Real Time Companies does not sponsor employment‑based visas. Real Time Companies is an Equal Opportunity Employer M/F/D/V.